Sr. Administrative Assistant providing administrative support to managers at Northern Trust. Involves document creation, travel arrangements, and client interactions.
About the role
- Administrative Assistant providing varied support for executive functions in Eagan, MN. Role involves handling confidential information and coordinating administrative tasks for a government client.
Responsibilities
- Provide Administrative support in a variety of functions to an executive, team, department or another group in an organization.
- Collect, review and analyze complex and/or confidential information and create reports, charts, budgets, and other presentation materials.
- Respond or route priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of the executive.
- Schedule and coordinate meetings, travel, and other group activities.
- May plan and schedule work and direct other staff to deliver support.
- Compile and format information as requested, prepare reports, memos, letters, background papers and other documentation as required.
- Track completion of tasks assigned to team members to ensure timely and accurate submission.
- Attend meetings and take notes on task assignments, summarize meetings.
- Manage team task board, adding lanes and assigning tasks as needed.
- Serve as Audit coordinator, ensuring audits are assigned to the correct parties and following up with auditors and subject matter experts on timeline for completion.
- Manage cube assignments, equipment orders, supply orders for in-person staff.
- Submit service requests for facility issues.
- Collect e-documents and digital signatures, archive employee e-documents.
- Exercise discretion in handling a variety of confidential and sensitive issues and assignments; and in providing information or making referrals.
Requirements
- A degree from an accredited College/University
- 3+ years of Administrative Assistant’s experience
- Proficiency in Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook.
- Strong customer service, interpersonal, analytical, organizational, and communication skills
- Must be a US Citizen or Green Card holder.
- Must be able to obtain a Position of Public Trust Clearance
- Must have lived in the United States for the past 5 years.
- Cannot have more than 6 months travel outside the United States within the last five years.
Benefits
- Federal Government background investigation
- Hybrid work
- Administrative support in a variety of functions
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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