Business Operations Executive supporting operations for training programmes. Managing logistics, learner support, and reporting in a hybrid work environment.
About the role
- Business Operations Specialist at Canon Software America, managing financial, HR, and legal operations. Requires Japanese and English proficiency for communication with headquarters in Japan.
Responsibilities
- Handle monthly, quarterly, semi-annual, and annual financial closings
- Process billing, payments, and funds management; input into accounting system (QuickBooks)
- Prepare reports and internal control documents
- Communicate and report to the headquarters in Japan
- Support corporate tax calculations, payments, filings, and external/internal audit coordination
- Manage expatriate onboarding/offboarding, compensation, and benefits (e.g., 401K, insurance)
- Assist Japanese expatriates and their families with U.S. tax filings and visa-related matters
- Maintain HR policies, employee handbook, time & leave management
- Collaborate with Canon U.S.A. for compliance, training, and HR programs
- Assist with contract review and management with Canon U.S.A. and vendors
- Support the preparation and coordination of shareholder meeting materials
- Assist in risk management activities
Requirements
- Minimum 3 years of hands-on accounting experience
- Native-level proficiency in both Japanese and English (reading, writing, and speaking)
- Strong team player with the ability to work independently and proactively
- Experience in HR or general affairs (Preferred)
- Proficiency in Microsoft Office (especially Excel) and QuickBooks (Preferred)
- Experience in Japanese-affiliated companies or familiarity with Japanese corporate culture (Preferred)
Benefits
- Medical
- Dental
- Vision
- 401(k) Savings Plan
- Discretionary profit sharing
- Discretionary success sharing
- Educational assistance
- Recognition programs
- Vacation and much more
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