Virtual Assistant supporting business owners and founders at Boutique COO, managing projects and providing administrative support with flexible hours.
About the role
- Executive Assistant providing high-level administrative support to the CEO of Shoes For Crews. Managing projects, correspondence, and travel arrangements for effective operations.
Responsibilities
- Reporting directly to the President & CEO, the Sr. Executive Assistant provides executive administrative support in a one-on-one working relationship
- The EA serves as the primary point of contact for internal and external customers on all matters pertaining to the office of the CEO
- The EA also serves as a liaison to the board of directors and senior management teams
- Manages projects of varying complexity from conception to completion
- Must be able to manage a wide variety of activities and confidential matters with discretion
- Provides high-level, proactive administrative support to the CEO, ensuring seamless operations and a professional, responsive experience for internal and external stakeholders worldwide
- Serves as a strategic partner to the CEO and executive leadership team, anticipating needs and managing priorities across global time zones
- Prepares and edits executive-level correspondence, board materials, presentations, and confidential reports with accuracy and discretion
- Coordinates complex domestic and international travel arrangements, including multi-leg itineraries, visas, accommodations, and detailed agendas for global meetings and events
- Compiles and organizes briefing materials and logistical documents for global travel and high-profile engagements
- Conducts research, synthesizes data, and prepares executive summaries and analytical reports to support informed decision-making
- Acts as a primary liaison between the executive office and internal departments, senior leaders, and external partners, fostering effective communication and collaboration
- Maintains the highest level of confidentiality, discretion, and professionalism in all interactions and communications
- Manages multiple priorities with exceptional organizational skills, ensuring timely and successful completion of projects
- Demonstrates strategic thinking, sound judgment, and an energetic, solutions-oriented approach in a fast-paced environment
- Oversees incoming correspondence and communications, ensuring priorities are identified and addressed efficiently
- Supports executive initiatives and special projects from concept to completion with meticulous attention to detail
- Executes additional duties and projects as assigned by the CEO, ensuring alignment with organizational goals
Requirements
- Minimum four to six (4-6) years progressive administrative support experience with a high-level executive
- Superior organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including Executive Team
- Accurate and professional written and verbal communication skills
- Strong decision-making capability
- Highly resourceful team-player, with the ability to be extremely effective independently
- Demonstrated ability to achieve high performance goals and meet deadlines
- Innovative and proactive work style
- Advanced proficiency with Microsoft Office Suite and social media platforms
- High school diploma required
- Bachelor's degree, a plus
Benefits
- Great Company Culture-Awarded one of the TOP companies to work for
- Competitive salary
- Generous Health Benefit Package (some at NO cost)
- Prepare for the future-401(k) (with 3% match)
- Paid vacation, holidays, and sick leave
- Hybrid and remote schedules
- Employee recognition platform
- Employee discounts (Including a FREE pair of shoes)
- Wellness program
- Robust onboarding program
- QUPID Committee
- Engagement Committee
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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