Assistant administratif et financier dans une direction du numérique à Saint - Ouen - sur - Seine. Suivi administratif, comptable et budgétaire en collaboration avec divers services.
About the role
- Senior Administrative Assistant providing comprehensive administrative support to the Defence, Security & Justice Research Group. Managing a team of administrators and ensuring smooth operations across multiple areas.
Responsibilities
- Assist with diary management, including the arrangement and management of meeting invitations for the DSJ group and its senior leaders.
- Manage logistics for meetings: book rooms, ensure all details are in relevant diaries, ensure agendas are prepared, note-taking at meetings, follow-up on action points, and remind chairpersons of their roles.
- Organise on-site and off-site team meetings, including away days, and coordinate associated logistics such as booking venues and organising catering.
- Manage a small team of administrators across RAND Europe’s research groups.
- Provide day-to-day advice and support to other administrators.
- Act as the ‘go-to’ person in the absence of any of the team of administrators.
- Conduct effective 1-2-1’s and bi-annual reviews.
- Arrange and manage travel and itineraries for research team members, including booking transportation, flights, and accommodations, and compiling necessary documentation.
- Complete and manage expense forms for DSJ senior leadership team.
- Manage and oversee the scheduling and preparations related to the company's staff induction process and coordinate regular updates of team induction materials.
- Contribute to marketing budget management and manage team input for quarterly induction sessions.
- Ensure completion of team data protection requirements.
- Provide support to corporate initiatives (e.g. ISO team), managing meeting administration, preparing and following up on agendas and minutes.
- Cover reception duties when needed.
- Comply with all company policies and participate in ad hoc duties as required.
- Promote the use of standardised practices and processes, and foster a culture of continuous improvement and collaboration.
- Liaise with external visitors and clients, providing logistical support.
- Handle confidential and sensitive information with discretion.
Requirements
- Previous line management/team leader responsibilities.
- Experience in a dynamic administrative role supporting various organisational levels, with the ability to handle confidential information appropriately.
- Excellent communication skills, both written and verbal, with proficiency in Microsoft Office Suite, particularly Word, Outlook, PowerPoint, and Excel.
- Strong organisational skills, with the ability to prioritise and manage multiple tasks efficiently.
Benefits
- Pension - 8% Employer contribution;
- 33 days holiday allowance, including the Bank Holidays;
- Annual salary review;
- BUPA medical insurance;
- Generous company sick pay;
- Enhanced family friendly policies;
- Group income protection scheme;
- Group life assurance;
- Compassionate leave;
- Flexible working arrangements;
- Learning and development opportunities;
- Employee wellbeing training and support;
- Fresh fruit every day;
- Free on-site parking;
- Cycle to work scheme;
- Access to company bikes;
- Service awards.
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