Administrative Assistant supporting multiple executives in a fast - paced environment at Capital One. Managing schedules, travel arrangements, and key team activities with essential organizational skills.
About the role
- Administrative Assistant supporting Safety & Compliance at IB Abel's, maintaining regulatory compliance and safety standards. Coordinating training and documentation for safety-related activities.
Responsibilities
- Maintain and organize digital and physical files related to safety and compliance.
- Schedule and track employee safety training, certifications, toolbox talks, tailboards, LMS course completions, and other compliance documentation.
- Coordinate internal and third-party training events, invites, and renewals.
- Support the onboarding process by gathering and storing safety & training documentation, coordinating trainers, and ensuring proper record keeping.
- Input and maintain data in safety management systems (e.g. ISNetworld, Avetta, etc.) and customer-specific portals (e.g. OneVision, Pathwave, Unify.CMS, etc.)
- Assist with preparing reports, audit responses, and other compliance documents.
- Work with Safety Professionals to produce any required training documentation, safety reports, or other records requested.
- Assist with incident reporting and investigations by organizing records, compiling form entries, and ensuring confidentiality of files.
- Assist with communications like bulletins, newsletters, alerts, and physical or digital signage.
- Assist with fleet safety & compliance administrative functions to track compliance with DOT regulations and standards.
Requirements
- Associate degree or higher, Business Administration, Computer Science, Communications, or related field.
- 2 or more years of administrative experience, preferably in construction, utilities, training, or safety-related role.
- Office experience in a fast paced environment.
- Familiarity with safety compliance platforms (ISN, Avetta, etc.)
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Efficient and accurate data entry.
- Proficient computer skills in Microsoft Office applications.
Benefits
- Competitive Compensation & Benefits: Includes competitive salary, vehicle allowance program, 401(k) with company matching, tuition reimbursement, and comprehensive benefits package including medical, dental, and vision.
- Incentives: Performance-based bonuses/incentives and a progressive PTO program that grows with your tenure!
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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