HR Payroll Expert responsible for payroll management in an international industrial company, coordinating external payroll providers across Europe and advising employees on payroll - related matters.
About the role
- Payroll Specialist managing payroll functions for U.S. and international locations. Collaborating with various departments to ensure compliance and accuracy in various payroll practices.
Responsibilities
- Enter and review payroll inputs including timekeeping data, accruals, bonuses, commissions, deductions, adjustments, and expense reimbursements
- Review and approve employee expense reports
- Perform reconciliations of payroll registers, general ledger accounts, and tax liabilities
- Calculate, withhold, and remit payroll taxes, benefits deductions, garnishments, and other payroll liabilities in accordance with each jurisdiction’s rules
- Prepare and submit state and local payroll tax filings, quarterly reports (e.g., 941, state unemployment, etc.), and annual reporting (W-2, state equivalents)
- Maintain and update multi-state payroll tax tables, wage bases, and jurisdictional compliance data
- Work with the state to set up tax accounts, as needed
- Investigate and resolve payroll discrepancies, gaps, and employee inquiries; partnering with HR and accounting
- Generate payroll metrics, dashboards, and ad hoc analyses to support leadership and process improvements
- Document and maintain operating procedures (SOPs), internal controls, and process flows
- Liaise with third-party payroll vendors, external auditors, and tax authorities as needed
- Stay current on changes in payroll regulations, taxation, and multi-state compliance requirements
Requirements
- Excellent attention to detail, accuracy, and ability to manage multiple deadlines
- Strong problem-solving skills and ability to identify root causes and propose process improvements
- Advanced Excel skills (VLOOKUP, pivot tables, data validation, etc.); ability to manipulate and analyze large data sets
- 2–3 years of payroll processing / analysis experience, ideally in a multi-state environment. Bachelor’s degree in Accounting or Business is a plus.
- Experience working in a high-growth or fast-paced tech / SaaS environment is a plus
- Outstanding communication skills (verbal and written), including the ability to explain payroll concepts to non-experts
- Ability to handle sensitive and confidential payroll information with integrity
Benefits
- Community-driven culture with employee events
- Generous time off
- Comprehensive health benefits & 401(k) plan
- Respectful and nourishing work environment, where every opinion is heard and everyone is encouraged to be an active part of the organizational culture
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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