Administrative Assistant supporting construction teams with document coordination and record management. Ensuring accuracy and timely delivery of administrative tasks in the Lexington, Kentucky office.
About the role
- Office Manager overseeing daily office logistics and vendor relationships at OneDigital. Managing supplies and fostering a productive workplace at Headquarters.
Responsibilities
- Greet guests, check them in, and direct them to the appropriate location
- Oversee daily office operations, ensuring all workspaces and conference rooms are clean, organized, and functional
- Ensure snacks and beverages are stocked and refreshed each morning and afternoon
- Monitor and maintain office conditions, coordinating necessary repairs and improvements
- Order and track food, beverages, and office supplies across all three floors
- Manage vendor relationships, including cleaning services, building management, and other service providers
- Implement and maintain office policies and procedures to support operational efficiency, including serving as the emergency lead
- Assist with office security, including issuing and terminating keycard access, managing parking passes, and coordinating visitor access
- Coordinates arrangements for client and vendor meetings (room arrangements, catering needs, etc.)
- Manages all arrangements for set-up requests of training rooms, conference rooms, after-hours café scheduling, offices, workstations, hoteling, and focus rooms
- Maintains office equipment and requests service as needed
Requirements
- Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant
- Strong understanding of office administration, systems, and procedures
- Proficiency in Microsoft Office Suite, especially Excel and Outlook
- Excellent time management and multitasking abilities
- Strong attention to detail and problem-solving skills
- Outstanding written and verbal communication skills
- Highly organized with the ability to thrive in a fast-paced environment
- Creative thinker with a proactive approach to process improvement
- Ability to perform well within a team as well as independently
- Self-motivated, flexible and disciplined
- Able to maintain confidentiality
- High school diploma required; additional qualifications in office administration or related fields are a plus.
Benefits
- Health insurance
- Wellbeing programs
- Retirement plans
- Paid time off
- Overtime pay for non-exempt employees
- Robust learning and development programs
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