Executive Assistant supporting leadership of global healthcare company in Berlin. Managing executive support tasks and maintaining office environment in a hybrid setup.
About the role
- Executive Assistant supporting the CEO in a fast-paced deep-tech company centered on quantum research and secure communications. Driving growth through strategic collaboration and project management.
Responsibilities
- Own the CEO’s mail/agenda: priorities, meetings, travel, and stakeholder communication across multiple countries.
- Prepare strategic briefings, follow up on decisions and make sure plans actually get executed.
- Coordinate across leadership, investors, partners and consultants such as law, tax etc. (often in English and under time pressure).
- Organize and join key international meetings, events, and site visits - travel is part of the adventure.
- Support and gradually co-lead projects that move the company forward.
- Bring structure, clarity, and a sense of calm to a fast-moving, high-growth environment.
- Manage communication and structure information flow.
- Work in close collaboration with the CEO, with the long-term goal of gaining deep strategic insight and developing a comparable level of entrepreneurial thinking and decision-making competence.
Requirements
- Several years of professional experience (minimum of 3–5 years) in a relevant field
- Completed university degree, the field of study and level of qualification are flexible
- Highly motivated to learn and grow quickly. You don’t want a routine, you want responsibility.
- You think ahead, stay organized, and thrive when trusted with sensitive information.
- You communicate clearly and confidently in German (C2+) and English (B2+).
- You like people and people like working with you.
- You’re tech-savvy, hands-on, and unafraid to ask smart questions.
- You’re curious about how strategy, finance, and leadership really work in a scaling company.
Benefits
- Coaching & learning programs tailored to your personal development from communication to leadership and negotiation.
- A front-row seat in the quantum revolution: work with global partners and research institutions shaping the future.
- Flat hierarchies & real impact: Your ideas and voice matter, whether you’ve been here a week or five years.
- Team culture: We’re a tight-knit crew that believes in humor, trust, and helping each other grow.
- Flexible hybrid setup (Vienna HQ + remote days).
- Competitive compensation with strong growth potential.
- Complimentary fruit, great Italian espresso, tea, and sweet snacks
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Fraud Operations Executive at Dun & Bradstreet investigating high - risk and fraud incidents. Utilizing business analysis tools and collaborating to protect data integrity.
Executive Assistant providing administrative support to executive leaders at Williams. Organizing executive meetings, handling confidential information, and coordinating schedules with efficiency.
Executive Assistant supporting two Vice Presidents at BrokerLink. Managing calendars, travel arrangements, and providing administrative support in Ontario.
Executive Assistant supporting two vice presidents at BrokerLink, managing calendars and communications. Involves administrative support and coordination for team activities and special projects.
Executive Assistant at BODYROK focused on business operations and administrative support. Managing schedules, correspondence, and operational workflows in a fast - paced environment.
Executive Assistant at BODYROK focusing on business operations and administrative tasks. Supporting a senior leader with organizational efficiency in a fast - paced environment.
Executive Assistant supporting the Vice Presidents of Taste Innovation and R&D Strategy at IFF. Managing schedules, travel, and enhancing executive effectiveness for global innovation initiatives.
Secrétaire Médical(e) en Alternance pour le CFA ASCOR. Accéder à une formation reconnue tout en travaillant avec des professionnels de santé.
Secrétaire Médical(e) en Alternance au CFA ASCOR Espace Concours à Lille, impliqué dans la gestion des patients et des dossiers médicaux.