Hybrid Executive Assistant

at Kimberly-Clark

• Job title: Executive Assistant
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $64,100 - $75,700 per year
• Degree requirement: Associate's Degree
• Location requirements: Hybrid, Neenah, United States

About the role

• Executive Assistant providing administrative support to the VP & Chief Quality Officer and senior directors at Kimberly-Clark. Assist with scheduling, travel arrangements, and communication support in a fast-paced environment.

Responsibilities

• Maintain proactive calendar
• Management of Executive leaders
• Proactive email management
• Expense and Invoice Management
• Provide Recruitment Support
• Manage Purchase Orders and Requisitions with external suppliers and vendors
• Assists with statements of Work (SOW’s) and Contractor onboarding for leaders
• Onboarding & Offboarding duties within the teams
• Support travel scheduling, itinerary creation and any VISAs needed for international travel
• Provide Communications Support as well as Policy and Procedure Administrative support

Requirements

• 5+ years administrative support experience in a corporate environment, supporting senior management level leaders (i.e. Senior Director or Vice President levels)
• Associate’s degree or equivalent experience
• Experience working with Global teams and Global Calendar management is critical
• Intermediate skills in Microsoft Outlook, Word, Excel, PowerPoint, SharePoint and Visio
• Highly resourceful team-player, with the ability to plan and take action effectively and independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands and demonstrate the highest level of customer/client service and response
• Experience and knowledge with communication platform: Skype, Zoom, and Microsoft Teams
• Preferred: Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Excellent interpersonal skills and the ability to build relationships with cross-cultural stakeholders, including Staff and external partners
• Advanced level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with sound decision-making capability
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
• Forward-looking thinker, who actively seeks opportunities and proposes solutions
• Ability to gain full working knowledge of the company’s structure, key personnel and organizational policies and procedures, as well as a functional knowledge of a professional services environment
• SAP, Workday and web based (Concur) travel and expense reporting system knowledge.

Benefits

• Great support for good health with medical, dental, and vision coverage options with no waiting periods or pre-existing condition restrictions.
• Access to an on-site fitness center, occupational health nurse, and allowances for high-quality safety equipment.
• Flexible Savings and spending accounts to maximize health care options and stretch dollars when caring for yourself or dependents.
• Diverse income protection insurance options to protect yourself and your family in case of illness, injury, or other unexpected events.
• Additional programs and support to continue your education, adopt a child, relocate, or even find temporary childcare.