Virtual Assistant supporting business owners and founders at Boutique COO, managing projects and providing administrative support with flexible hours.
About the role
- Executive Assistant providing high-level administrative and strategic support to the CEO at Zema Global. Organizing calendars, managing communications, and coordinating travel in a fast-paced environment.
Responsibilities
- Oversee the CEO’s calendar, schedule meetings, and coordinate appointments.
- Arrange domestic and international travel for the executive team.
- Act as the primary point of contact for the CEO, managing emails and calls.
- Organize and prepare materials for executive meetings and take minutes.
- Build relationships and facilitate communication between the CEO and external stakeholders.
- Assist with special projects and support the CEO’s strategic initiatives.
- Plan executive-level meetings and company-wide events.
Requirements
- Proven experience as an Executive Assistant or Chief of Staff supporting a CEO or C-suite executive.
- Previous experience supporting an executive and executive team in a global business.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite and project management tools.
- Ability to handle confidential information with discretion.
- Experience coordinating international travel and high-profile engagements.
Benefits
- Competitive salary
- Comprehensive benefits package
- Flexible remote work environment
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