Virtual Assistant supporting business owners and founders at Boutique COO, managing projects and providing administrative support with flexible hours.
About the role
- Executive Assistant to CEO at DELFI Diagnostics, managing executive support and Board communications. Responsible for complex calendars, travel coordination, and strategic project support.
Responsibilities
- Manage CEO's complex calendar, prioritizing meetings and optimizing time allocation across strategic priorities
- Manage CFO’s calendar and activities related to fundraising and investor relations
- Coordinate domestic and international travel arrangements, including detailed itineraries and logistics
- Prepare briefing materials, presentations, and correspondence for executive meetings
- Handle confidential information with discretion and professionalism
- Serve as a liaison between the CEO and internal/external stakeholders
- Schedule and coordinate Board meetings, including logistics, materials preparation, and minute-taking
- In coordination with the Board Secretary, manage Board communications and ensure timely distribution of meeting materials
- Track action items and follow up on Board-related deliverables
- Contribute to special projects and strategic initiatives as assigned
- Help drive key initiatives to completion across multiple departments
Requirements
- 5+ years of experience supporting C-level executives, preferably in biotech, healthcare, or high-growth startup environments
- Bachelor's degree required
- Exceptional organizational skills with ability to manage multiple priorities simultaneously
- Outstanding written and verbal communication skills
- Advanced proficiency in Microsoft Office Suite and Google Workspace
- Demonstrated ability to handle confidential information with discretion
- Strong business acumen and ability to understand complex organizational dynamics
- Proven experience with nuanced, contextual problem-solving in ambiguous situations where standard solutions don't apply
- Solutions-oriented mindset with track record of identifying creative approaches to complex challenges
Benefits
- Opportunity to work directly with executive leadership at an innovative diagnostics company
- Exposure to strategic decision-making, fundraising, and Board operations
- Clear path to Chief of Staff role for the right candidate
- Contract-to-hire structure with potential for permanent placement
- Collaborative and mission-driven culture focused on saving lives through early cancer detection
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