Hybrid Executive Assistant

at RemotelyHR

• Job title: Executive Assistant
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Accra, Ghana

About the role

• Executive Assistant maintaining schedules and facilitating communications for the executive. Managing confidential information and supporting office operations in a Recruitment department.

Responsibilities

• Manage and maintain the executive’s schedule, including appointments, meetings, and travel arrangements.
• Serve as the primary point of contact between the executive and internal/external stakeholders.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle confidential information with discretion and professionalism.
• Coordinate and facilitate meetings, including agenda preparation, note-taking, and follow-ups.
• Conduct research, compile data, and prepare briefings for decision-making.
• Assist in project management by tracking tasks, deadlines, and deliverables.
• Process expense reports and manage budgets related to the executive’s activities.
• Support office operations, ensuring smooth communication and workflow.
• Represent the executive in meetings when required.

Requirements

• Bachelor’s degree in Business Administration, Human Resources, or a related field (preferred).
• Proven experience as an Executive Assistant, Personal Assistant, or similar role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools.
• Excellent verbal and written communication skills.
• High level of discretion, professionalism, and integrity.
• Strong organizational and multitasking abilities.
• Ability to work independently and adapt to changing priorities.
• Exceptional attention to detail and problem-solving skills.