Hybrid Sales & Operations Support Officer

at Ziyut Al Adaa

• Job title: Sales & Operations Support Officer
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: €1,100 per month
• Degree requirement: Bachelor's Degree
• Tech skills: ERP
• Location requirements: Hybrid, Vari, Greece

About the role

• Sales & Operations Support Officer in Greece for XLNT Company supporting sales and operations departments with administration and coordination.

Responsibilities

• Support sales and operations departments in daily activities
• Follow up on pending tasks, orders, and internal/external communications
• Prepare and send professional emails to suppliers and customers
• Assist the manager with scheduling, prioritization, and task tracking
• Update and maintain records in ERP systems and Excel files
• Prepare reports, summaries, and operational updates when required
• Coordinate internally between departments and externally with partners
• Assist in documentation preparation (orders, shipping, invoicing support)
• Provide general administrative and operational support

Requirements

• Education: Bachelor’s degree in Business Administration, Management, or a related field (preferred).
• Experience: Minimum 2 years of experience in office administration, sales support, or operations support roles.
• Language Proficiency: Fluent in both Greek and English, with excellent written and verbal communication skills and the ability to draft clear, professional emails in English.
• Technical Skills: Proficiency in Microsoft Office is mandatory and ERP systems is a plus (experience with SoftOne & ClickUp).
• Attention to Detail: Consistently accurate with data handling, document management, and sales coordination.
• Multitasking & Time Management: Ability to prioritize tasks and handle multiple responsibilities in a fast-paced environment.
• Independent & Team-Oriented: Capable of working independently with minimal supervision, while also collaborating effectively with cross-functional teams.
• Proactive Attitude: Demonstrated ability to identify issues and act quickly, with a proactive approach to problem-solving.
• Availability: Willingness to work five days per week with a hybrid model 8-hour shift, from Monday to Thursday in our Vári office and on Fridays or Saturdays, the role transitions to remote work.

Benefits

• Comprehensive Onboarding: Full induction into the company's culture, with guidance from experienced staff members.
• Flexible Hybrid Work Arrangement: Work remotely one day per week (Friday or Saturday), with the flexibility to adjust as needed based on team requirements. Our offices will be relocating from Vari to Glyfada. This move is part of our ongoing efforts to enhance our workplace and operations.
• Career Growth Opportunities: Opportunities for advancement within the sales and operations department as the company grows.
• Company Benefits: Company-provided mobile phone and laptop.
• Compensation Package: Salary at 1100€ (between salary and benefits).