Marketing & Communication Assistant supporting real estate operations at SAFTI in Toulouse. Involves relationship management, partner communication, and administrative support.
About the role
- Part-time Administrative Assistant supporting operations for global consulting firm in Mexico City. Handling organization and communication tasks to ensure smooth operations.
Responsibilities
- Coordinate virtual and on-site meetings, as well as internal events, using Microsoft 365 (Outlook, Teams, SharePoint).
- Create, edit, and format documents, presentations, and reports in Word, Excel, PowerPoint and Copilot.
- Maintain internal databases, shared folders, trackers, and administrative overviews.
- Support basic HR, onboarding, and office coordination activities.
- Assist with travel and accommodation arrangements.
- Support timesheet controlling.
- Serve as a helpful point of contact for colleagues, external partners, and vendors.
- Ensure high standards of confidentiality and handle sensitive information with discretion.
- Adapt to shifting priorities and timelines as part of an international consulting team.
Requirements
- Native Spanish and fluent English (spoken and written).
- Very good command of Microsoft 365 and office applications.
- Strong organizational and prioritization skills.
- High reliability, attention to detail, and strong follow-through.
- Excellent written and verbal communication skills.
- A high degree of discretion when handling confidential information.
- Flexibility, a service-oriented mindset, and the ability to work with multiple stakeholders.
- Nice to have
- Experience in a corporate or consulting environment.
- Previous experience in administrative, coordination, assistant, or operations-related roles.
- Familiarity with SharePoint, OneDrive, or other collaboration tools.
Benefits
- Part-time role with flexible scheduling options (approx. 20 hours/week).
- Hybrid work model (3 days per week in the Polanco office, Mexico City).
- An inclusive, professional, and international work culture.
- Exposure to global consulting projects and teams.
- Learning opportunities and insight into consulting operations.
- Competitive compensation aligned with the Mexico City market.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
Administrative Specialist managing operations for the Office of the Secretary of the Faculty at UW - Madison. Responsible for office administration, faculty support, and project assistance with a focus on detail.
Administrative Coordinator at Storesight supporting daily operations and executive - level tasks. Managing facilities, facilitating communications, and enhancing employee experience in a hybrid work environment.
Office Manager handling daily operations and employee engagement at Stadler Digital Labs. Supporting company culture and communication in a positive and inclusive environment.
Senior Administrative Assistant role supporting executive management in Corporate Development and Investor Relations. Managing calendars, travel, and confidential tasks in a hybrid schedule.
Administrative Assistant supporting the Legal Department of Grupo Alubar with a hybrid work model. Focus on administrative support, document management, and legal process optimization.
Provides administrative support to manager and staff at Unum, a leading provider of employee benefits. Responsibilities include scheduling, report development, and project coordination.
Senior Executive Administrative Assistant providing high - level administrative support to the CMO at Datasite. Focusing on coordinating key strategic marketing initiatives and supporting high - value projects.
Part - Time Office Manager overseeing daily operations at software development firm Pacific Programming and Tech Inc in Montreal, Canada. Requires bilingual proficiency in French and English with in - office presence.
Administrative Assistant for Snowflake managing calendars and operations for Engineering Directors in Europe. Enhancing operational efficiency and ensuring global collaboration across teams.