Hybrid Senior Paralegal – Corporate, Marketing

at Wella Company

• Job title: Senior Paralegal – Corporate, Marketing
• Job type: Full Time
• Experience level: Senior
• Salary: $115,000 - $130,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, New York City, United States

About the role

• Senior Paralegal supporting Corporate and Marketing functions for Wella Company. Managing corporate governance, compliance, and contractual matters in a fast-paced legal environment.

Responsibilities

• Support the Corporate Team in preparation and maintenance of corporate records, including minutes, resolutions, and consents for the board of directors in an international portfolio of subsidiaries.
• Assist with the planning, coordination, and execution of board meetings for the subsidiaries, meeting logistics, and distribution of meeting materials.
• Maintain global subsidiary corporate governance calendars (i.e. annual/quarterly as applicable) and ensure timely filings and compliance with applicable legal and regulatory requirements.
• Support Senior Counsel in legal entity/subsidiary management and compliance, including formation, dissolution, and ongoing maintenance of domestic and international entities.
• Organize corporate documents such as bylaws, charters, and corporate policies.
• Maintain and update entity management systems (e.g., CSC and SharePoint).
• Coordinate with local teams (legal, finance, compliance) and external counsel as needed.
• Support on due diligence projects internally and on diligence portals.
• Assist in the notarization process and coordinate with directors and officers regarding appointments and removals.
• Support the KYC process and respond to KYC requests.
• Collect signatures for corporate documents and manage the mailing of documents to local legal entities.
• Handle requests for legal entity corporate documents.
• Monitor changes in governance laws, regulations and filing requirements, and assist with policy updates and implementation.
• Review and analyze standard form agreements, including NDAs, MSAs, SOWs, and vendor agreements, primarily in the marketing and procurement areas.
• Assist in drafting and revising basic contract language under attorney supervision.
• Help maintain and organize contract databases and/or management systems (e.g., SharePoint, CLM platforms).
• Support on litigation management, including document productions.

Requirements

• Bachelor’s degree required; paralegal certificate from an ABA-approved program preferred.
• Minimum 7+ years of experience as a paralegal, with significant experience in corporate governance, subsidiary and entity management.
• Contract review and contract management experience in a global corporation.
• Experience with contract drafting and management.
• Proficiency in corporate governance software/tools (CSC) and Microsoft Office Suite and SharePoint.
• In-depth experience working on company due diligence projects internally and on external diligence portals.
• Exceptional organizational, communication, and analytical skills.
• Strong attention to detail and ability to manage multiple priorities effectively in a fast-paced environment.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong initiative, self-starter, and team player.
• Ability to work in a complex and matrixed structure, partnering with stakeholders across businesses and functions.
• Preferred Qualifications: Experience working in or with highly regulated industries (e.g., beauty, retail, consumer and financial industries a big plus) Working in international companies is a huge plus. Litigation experience in a global corporation is a plus. Experience managing document production, depositions, and filings for litigation matters is a plus. Familiarity with legal technology platforms such as contract lifecycle management (CLM) tools, e-discovery software, and AI-enabled legal research platforms is a plus. Notary Public certification strongly preferred. Fluency in French and/or Spanish is a plus.

Benefits

• health insurance
• life and disability insurance
• 401(k) retirement plan
• paid holidays
• paid time off (PTO)