Hybrid Project Management Office Associate

at Walaris

• Job title: Project Management Office Associate
• Job type: Part Time
• Experience level: Junior, Mid level
• Salary: Not specified
• Degree requirement: Associate's Degree
• Tech skills: ERP
• Location requirements: Hybrid, Nuremberg, Germany

About the role

• Project Management Office Associate handling procurement and logistics for AI-driven defense systems. Supporting supplier relationships and project status reporting at Walaris in Nuremberg.

Responsibilities

• *Walaris designs and develops AI-driven, software-defined, and hardware-enabled autonomous systems for defense and security applications. Our software platform uses artificial intelligence, sensor fusion, and edge computing to provide real-time situational awareness for air, land, and sea domains, enabling rapid decisions at machine speed. Our cutting-edge technology is utilized by customers across the defense, national security, government, marine, and critical infrastructure protection markets worldwide. *
• At our office in Nuremberg, we are looking for a **Project Management Office Associate (m/f/d)** starting as soon as possible. This will be a part-time (20-30 hours per week) position.
• **Responsibilities**
• **Procurement**
• Execute and optimize the project and operational procurement processes, including requirements planning, inquiries, bid comparison, ordering, delivery tracking, and claims handling
• Oversee the selection, evaluation, and development of supplier relationships + manage price and contract negotiations with and prepare confidentiality agreements for suppliers
• Monitor delivery deadlines and quality, initiating corrective actions in case of deviations
• Support in inventory planning, minimum stock levels, and disposition + maintenance of item and supplier data in internal systems
• Oversee the goods receipt inspection process
• **Logistics**
• Organize and plan the shipping of exhibition goods to trade fairs and demonstrations, as well as manage general packaging and shipping activities, such as creation of delivery notes
• Prepare and execute international shipments, such as the preparation of ATA Carnets
• **Order and Project Processing**
• Gather project status information from internal stakeholders to prepare project reports and track deadlines within projects
• Support in the preparation of quotations
• Monitor delivery dates with customers as part of order processing

Requirements

• Completed commercial training (e.g., industrial clerk, wholesale and foreign trade management clerk) or comparable qualification with several years of experience in procurement or a similar commercial role, ideally in a small or medium-sized enterprise
• Good knowledge of procurement, materials management, and basic logistics
• Confident handling of quotations, pricing, terms, and delivery conditions
• Basic knowledge of contract law and general terms and conditions (GTC) in the context of procurement and supplier contracts
• Proficiency in MS Office (especially Excel) and ERP systems
• Understanding of cost accounting and economic efficiency (e.g., for evaluating potential savings) is preferred
• Experience in the security industry, defense industry, or aviation is preferred
• Ability to work independently and take responsibility, including prioritization of tasks and leading negotiations
• High sense of responsibility for costs, quality, and the company’s delivery capability; willingness to continuously improve processes
• Structured, careful, and reliable working style with high accuracy in numbers, deadlines, and contracts
• Fluent English skills for communication with international suppliers and internal stakeholders

Benefits

• Join our mission and become part of an innovative, dynamic team! At Walaris, you’ll play a vital role in saving lives and safeguarding local and national security by harnessing the power of cutting-edge technologies. This is your chance to break new ground and take on meaningful responsibility as you help develop and deploy industry-defining solutions.
• We offer creative freedom, competitive compensation, and a fast-paced, collaborative environment where your ideas and contributions truly matter.
• If you’re ready to make an impact, we invite you to apply by submitting your cover letter, resume, and transcript through our online application form.