Payroll Coordinator managing semi - monthly and monthly payroll processing duties. Ensuring compliance with payroll regulations and providing internal payroll support in a remote capacity.
About the role
- Payroll & Benefits Specialist at Vail, responsible for payroll processing and employee benefits management. Ensuring compliance and improving policies and procedures in a hybrid work environment.
Responsibilities
- Responsible for the full multi-state payroll administration including but not limited to assuring accurate record of hourly pay, salaried, and PTO (Vacation, Sick, Floating, FMLA, Parental leaves).
- Be the primary point of contact for all Payroll and Benefits interactions with employees.
- Ensure the onboarding and offboarding process for all types of employees (full-time, contract, internship), is accurate and up to date in the payroll and benefit systems and reviewing the benefit statements are accurate for payment.
- Analyze company policies and procedures and assist with developing documentation and policy implementation and administration.
- Manage payroll and benefit documentation and make annual, quarterly, or monthly updates based on changes to policies or employee base.
- Reviews monthly benefits invoices and prepares them for payment, maintains and files documentation, and creates ad hoc accounting reports.
- Maintain accurate employee records.
- Assist with audits and provide necessary documentation to auditors or relevant team members.
- Update HR systems and platforms with up-to-date salary, title, and other employee-related information.
- Takes an interest in continuous improvement including reviewing and recommending new HRIS systems.
- Manage the open enrollment process including supporting employees, setting up changes and functions in the payroll system, working with external vendors, and propose benefit changes with corresponding costs.
- Train team members on payroll processing and benefit administration to ensure sufficient backup support.
Requirements
- A Bachelor’s degree in Human Resources, Accounting, or other related field (or equivalent work experience).
- 2-4+ years of relevant work experience as a Payroll Specialist, Benefits Specialist, or similar role.
- Proficiency with a Payroll system such as UKG Ready, ADP, etc.
- In-depth knowledge of payroll processing, tax regulations, and benefits administration.
- Excellent verbal and written communication skills
- Strong attention to detail.
- Ability to multi-task, remain organized and work both independently and with a team.
- Can manage ambiguity and maintain composure under pressure.
- Knowledge of basic accounting principles.
- Knowledge of relevant federal, state, and local payroll and benefit laws and regulations.
- Strong problem-solving skills and the ability to handle payroll and benefits-related inquiries efficiently.
- Strong computer skills including Microsoft Office Suite (Word, Excel and PowerPoint).
- Experience and willingness to work with an HR team on various tasks, projects, and goals.
Benefits
- Multiple medical, dental, and vision plan options
- Company-paid life insurance, short and long-term disability
- 401(k) savings plan with company match (50% on first 6% of employee contribution)
- 35 days total annual PTO
- Annual Bonus Program
- Paid maternity and paternity leave
- Relocation allowance
- Employee referral bonus
- Gym membership
- Technical and Professional Development stipend
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