Executive Assistant supporting leadership of global healthcare company in Berlin. Managing executive support tasks and maintaining office environment in a hybrid setup.
About the role
- Senior Executive Assistant providing administrative support to the SVP-Head of Operations at Thrivent. Managing schedules, communications, and key deliverables while maintaining confidentiality and fostering business relationships.
Responsibilities
- Organizes and coordinates executive's schedule by arranging appointments, maintaining calendars and scheduling meetings, conferences, travel, and presentations
- Handles telephone calls, greets visitors, responds to information requests, and composes correspondence (often of a confidential nature)
- Relieves VP/SLT/EMT of routine administrative details, including data compilation and analysis
- Prepares meeting agendas and briefings, maintains meeting notes, and arranges for implementation of action items
- Prepares presentation materials and spreadsheets to produce high quality reports, presentations, and other documents
- Supports and/or administers projects or processes for division/department
- Provides work direction to other Administrative Assistants in the department
- Maintains and promotes strong business relationships with key stakeholders in support of management objectives
Requirements
- 5 or more years of administrative/secretarial experience
- Two-year degree from business or vocational school desired
- Advanced business computer skills (Microsoft Word, Excel, PowerPoint)
- Ability to write business correspondence clearly and concisely, using correct grammar, vocabulary, punctuation, and spelling
- Ability to handle multiple projects or tasks while effectively prioritizing to meet deadlines and maintain a high quality of work
- Ability to maintain integrity of sensitive/confidential information.
Benefits
- various bonuses (including, for example, annual or long-term incentives)
- medical, dental, and vision insurance
- health savings account
- flexible spending account
- 401k
- pension
- life and accidental death and dismemberment insurance
- disability insurance
- supplemental protection insurance
- 20 days of Paid Time Off each year
- Sick and Safe Time
- 10 paid company holidays
- Volunteer Time Off
- paid parental leave
- EAP
- well-being benefits
- other employee benefits
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