Provide administration support to Merchandising team at White Stuff. Handle data analysis, maintain key working documents, and assist in stock allocation processes.
About the role
- Provides professional administrative support at Sysco Business Services. Schedules meetings, manages correspondence, and maintains documentation for senior staff.
Responsibilities
- Provides professional administrative support to the assigned leader(s) within departments at Sysco Business Services (SBS).
- Creates, edits and proofreads communications, documents, spreadsheets, and presentation slides from rough drafts, notes, or a variety of letters, memos, documents, reports, or technical forms (includes handling of confidential information).
- Establishes and maintains positive working relationships with contacts both within SBS and Corporate, and at Sysco operating companies, suppliers, and customers.
- Assists supported leader in staff capacity by coordinating office services such as personnel, budget preparation and control, housekeeping, records control, and special management studies.
- Schedules conferences, appointments, meetings and travel arrangements for senior staff.
- Records minutes of meetings or other sessions and composes summaries to ensure that proper and accurate records of discussions and information are available.
- Reads and screens correspondence, daily. Identifies critical issues within identified parameters and prioritizes correspondence.
- Uses MS Outlook to create and maintain calendars, schedule and organize activities such as meetings and department activities.
- Utilizes MS Visio to create and maintain org charts, process flows, etc.
- Assists team with copying, filing, communications, internet research requests, etc.
- Processes invoices and expense reports for payment.
- Generates and maintains tracking and/or filing systems as required ensuring information is always organized, up-to-date and available when requested.
- Anticipates needs and completes special projects as assigned.
- Performs other support duties as assigned.
Requirements
- High School diploma or equivalent
- Associates degree or equivalent with some related specialized coursework preferred
- At least 4 years of professional administrative support experience in a professional office environment
- Certified Professional Secretary (CPS) certification preferred, but not required
- Excellent interpersonal and customer service skills with the ability to communicate verbally and in writing with all levels of associates and external parties including customers and vendors
- Strong detail and quality orientation
- Exceptional written and verbal communication skills; excellent telephone etiquette
- Strong planning and organizing skills, impeccable follow-up and exceptional attention to detail
- Ability to plan and prioritize workload to meet day to day needs
- Demonstrate a sense of urgency and the ability to work in a fast-paced environment
- Working knowledge of the rules of effective English usage, including subject/verb agreement, tenses, and basic grammar.
- Ability to maintain confidentiality and exercise discretion concerning confidential and sensitive information.
- Ability to read and comprehend basic instructions, short correspondence, and memos.
- Strong organization, analytical and follow up skills.
- Ability to work on multiple projects concurrently and capable of working with little direct supervision.
- Proficiency with Microsoft Office Suite/ software including Word, Excel, PowerPoint, and Outlook, with an understanding of the use of tables, formatting, formulas, clipart/ graphics, presentations, macros, database development, project tracking, etc.
- Outstanding word-processing skills (50 - 60 wpm) and business writing ability.
- Accurate and precise proofreading skills.
Benefits
- Eligible to participate in the Company's Incentive Plan
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