Administrative Assistant supporting construction teams with document coordination and record management. Ensuring accuracy and timely delivery of administrative tasks in the Lexington, Kentucky office.
About the role
- Administrative Assistant & Office Manager supporting finance team in New York. Ensuring smooth office operations and managing financial processes accurately and timely.
Responsibilities
- Support the finance team with invoice processing, expense reports, and basic budget tracking
- Maintain organized financial and administrative records
- Coordinate vendor communications, service agreements, and office-related invoices
- Assist with purchase orders and track approvals and payments
- Support month-end close activities with documentation and follow-up
- Manage office operations including supplies, facilities coordination, and service requests
- Greet visitors and coordinate meeting logistics for the New York office
- Schedule meetings, maintain shared calendars, and arrange travel as needed
- Prepare routine reports, presentations, and correspondence
- Handle sensitive financial and employee information with discretion
Requirements
- 2 to 4 years of experience in an administrative, office management, or finance support role
- Experience supporting invoice processing, expenses, or basic accounting tasks
- Strong organizational and time management skills
- Proficiency in Microsoft 365, especially Excel and Outlook
- Ability to handle confidential information with professionalism
- Experience supporting a finance or accounting team (preferred)
- Familiarity with accounting or ERP systems (preferred)
Benefits
- Generous Benefits Package - Switch provides comprehensive coverage for you and your family that can be tailored to fit your personal needs, and more!
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Tech skills
Location requirements
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