Executive Assistant supporting LoadUp's leadership team orchestrating workflows and HQ operations. Ensuring the office runs with maximum agility and excellence.
SC
Hybrid Executive Assistant – Founders
Posted 4 months ago
About the role
- Executive Assistant supporting Founders at StudioXAG, a creative studio in London. Offering organisation and strategic support in a fast-paced environment with a hybrid work model.
Responsibilities
- Manage and prioritise complex diaries for Gemma, Xavier and Lucy (Founders & Senior Director)
- Coordinate internal and external meetings; prepare agendas and capture key actions
- Proactively manage inboxes; flagging, drafting and responding to important messages
- Support preparation for client meetings and presentations
- Take accurate notes and ensure follow-up actions are completed
- Liaise with internal teams to ensure senior leaders have the right information and resources at the right time
- Handle travel bookings, accommodation and itineraries for work and occasional personal trips
- Manage expenses and track receipts for senior leaders
- Provide light administrative support (document filing, scheduling, correspondence)
- Support Gemma and Xavier with content scheduling, including managing LinkedIn posts and responses
- Support ad-hoc personal admin for Gemma and Xavier, such as travel, home logistics, and occasional family or property arrangements
- Oversee the day-to-day management of our holiday let, including handling guest enquiries, maintaining our property listing, and (potentially) managing the property’s Instagram presence
- Handle confidential information with absolute discretion
Requirements
- 5–8 years’ experience in an EA or PA role, ideally supporting founders or directors in a small to mid-sized creative business
- Strong background in diary and inbox management, including prioritisation and gatekeeping
- Excellent communication and writing skills; confident drafting emails and client correspondence
- Highly organised and detail-oriented, with strong time management and follow-up discipline
- Experienced with Google Workspace and LinkedIn; confident handling online posting and scheduling
- Discreet, proactive and solutions-focused
- Comfortable handling both professional and occasional personal support tasks
- Experience arranging complex travel and logistics (UK and international)
Benefits
- Annual Salary of £45,000-£55,000 depending on experience
- Gross profit-related annual bonus scheme
- Workplace pension
- 22 days holiday + 3 days off for Xmas Closure + a day off for your birthday + bank holidays
- 0.5 paid days off per month to get inspired
- International research budgets and trips
- All-you-can-eat YCN creative professional learning membership
- Spill mental health support
- Flexible and remote working available
Job title
Job type
Experience level
Salary
Degree requirement
No Education Requirement
Location requirements
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