Personal Assistant providing administrative, organizational, and office management support in Madrid, Spain. Required to manage calendars, communications, and logistics for teams and managers.
About the role
- Executive Assistant providing administrative support to senior leadership at Solventum. Collaborating and managing various executive tasks in a healthcare innovation setting.
Responsibilities
- Providing administrative support for one or more Sr. Vice Presidents/VP & Directors
- Scheduling and supporting on- and off-site meetings, video conferences and teleconferences
- Creating and/or compiling meeting materials including agendas, pre-read material, presentations, surveys and meeting summaries
- Interpreting and administering corporate policies and procedures
- Performing administrative duties such as coordinating travel, managing calendars, reviewing and routing incoming correspondence, database management, tracking and monitoring budgets, preparing reports
Requirements
- High school diploma or higher (completed and verified prior to start)
- Seven (7) years of combined experience in an administrative assistant function, secretarial, and/or clerical role in a private, public, government or military environment
- Current, valid Driver’s License
- Expertise equivalent to that which would be obtained in a bachelor’s degree or higher
- Expertise equivalent to that which would be obtained through administrative certifications such as the Certified Administration Professionals (CAP)
- Experience with financial and employee data systems (e.g., SAP, WorkDay, Concur expense reporting)
- Advanced proficiency in MS Office (Word, Excel, PowerPoint)
- Experience handling confidential, sensitive business information and supporting executive level professionals
Benefits
- Medical, Dental & Vision
- Health Savings Accounts
- Health Care & Dependent Care Flexible Spending Accounts
- Disability Benefits
- Life Insurance
- Voluntary Benefits
- Paid Absences
- Retirement Benefits
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