Personal Assistant providing administrative, organizational, and office management support in Madrid, Spain. Required to manage calendars, communications, and logistics for teams and managers.
About the role
- Executive Assistant managing calendars and projects for Blue Origin's Sales, Marketing and Strategy department. Ensuring smooth operations and coordinating support for key stakeholders.
Responsibilities
- Collaborate closely with senior management by meticulously managing calendars, resolving conflicts, and aligning schedules with priorities
- Serve as the hub for the team, providing essential support and coordination
- Efficiently juggle multiple tasks and priorities in a dynamic, fast-paced environment
- Act as the main contact for executives, employees, clients, and external partners
- Manage cross-departmental projects to ensure high-quality deliverables and adherence to deadlines
- Oversee and plan active calendars, ensuring schedules are followed and potential conflicts are identified and resolved
- Organize detailed travel plans, itineraries, and agendas; compile necessary documents for travel-related meetings and prepare expense reports
Requirements
- 7+ years demonstrated ability of senior level leadership support experience
- Proficient in software tools including Microsoft Office (Outlook, Teams, Word, Excel, and Power Point), JIRA, Salesforce.com, Google Analytics
- Strong oral and written communication skills
- Ability to earn trust, maintain positive and professional relationships, and contribute to a culture of inclusion
- Must be a U.S. citizen or national, U.S. permanent resident (current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum
Benefits
- Medical, dental, vision, basic and supplemental life insurance
- Paid parental leave
- Short and long-term disability
- 401(k) with a company match of up to 5%
- Education Support Program
- Up to four (4) weeks paid time off per year based on weekly scheduled hours
- Up to 14 company-paid holidays
- Eligibility for benefits and bonuses based on role type and job level
Job title
Job type
Experience level
Salary
Degree requirement
No Education Requirement
Tech skills
Location requirements
Executive Assistant handling administrative tasks and managing EVP schedules at Marsh McLennan Agency. Supporting business operations within the transportation insurance sector and ensuring efficient office management.
Executive Assistant supporting EVP of Marine at Hempel, ensuring efficient operations and project coordination in the chemicals industry.
Executive Assistant providing administrative support to senior leadership at Solventum. Collaborating and managing various executive tasks in a healthcare innovation setting.
Executive Assistant managing inbox and quotations for Valley Blinds. Work from home or office with flexible arrangements in Makati, Metro Manila.
Executive Assistant providing high - level support to senior executives at Ocean Spray. Managing calendars, travel logistics, and coordinating meetings for seamless global operations.
Virtual Assistant managing patient registration and eligibility verification processes for healthcare. Handling appointments and coordinating with clinical staff for optimal patient flow.
Virtual Assistant supporting Australian Commercial Insurance by managing client records, documentation, and coordinating communication. Requires insurance experience and proficiency in relevant software tools.
Executive Assistant supporting the Global Product Officer & Chief Marketing Officer at Ingenico. Managing executive communications, complex calendars, and office operations for a leading payments acceptance solutions provider.
Executive Assistant providing comprehensive administrative support to healthcare executives. Manages schedules, communications, and logistics in a fast - paced environment.