Executive Assistant supporting the Global Product Officer & Chief Marketing Officer at Ingenico. Managing executive communications, complex calendars, and office operations for a leading payments acceptance solutions provider.
About the role
- Executive Assistant providing comprehensive administrative support to healthcare executives. Manages schedules, communications, and logistics in a fast-paced environment.
Responsibilities
- Provides executive-level administrative support, including complex calendar management, travel, event coordination, and project support.
- Manages travel arrangements and expense reporting on executive’s behalf.
- Organizes all aspects of meetings, events, and travel, including (but not limited to) agenda preparation, site selection, and document development.
- Greets/meets with high-level visitors, representing the executive leader and serving as their liaison for organizational initiatives.
- Initiates communications with other leaders as they relate to operational, strategic, and substantive matters.
- Addresses administrative/operational inquiries, resolves problems, and prioritizes needs using in-depth knowledge of policies and procedures.
- Develops complex documents and correspondence independently or with executive input.
- Prepares special reports, independently conducting needed research, and compiling, analyzing, and summarizing information.
- May present this material/information to others.
- Establishes and maintains filing systems and confidential records.
- Operates and maintains office equipment; may order supplies as needed.
- Assists with departmental budget administration.
- Opens, reads, and prioritizes mail, composing and initiating return correspondence on behalf of the executive as appropriate.
- Serves as a resource for other administrative staff, answering questions and providing training.
Requirements
- Typically requires 4 years of experience in an administrative assistant position; 2 years of executive-level experience preferred.
- Advanced time management and prioritization.
- High degree of confidentiality and discretion.
- Independent problem-solver and demonstrated ability to take initiative.
- Strong written and verbal communication skills.
- Demonstrated ability to tactfully and effectively communicate with various individuals, including highly visible customers/leaders.
- Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word).
Benefits
- Paid Time Off programs
- Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
- Flexible Spending Accounts for eligible health care and dependent care expenses
- Family benefits such as adoption assistance and paid parental leave
- Defined contribution retirement plans with employer match and other financial wellness programs
- Educational Assistance Program
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Executive Assistant at Washington University assisting the Spencer T. and Ann W. Olin Distinguished Professor. Arranging schedules, travel, communications, and meeting logistics.
Executive Assistant supporting Heads of Sales based in Indonesia and Kazakhstan. Essential duties include managing schedules, coordinating meetings and organizing events.
Key role assisting Merchandiser with inventory management, driving sales profitability in a hybrid work environment. Collaborating with a vibrant team in London to ensure effective trading and stock management.
Executive Assistant providing high - level administrative support in a fast - paced environment at California Western School of Law. Serving as a liaison to internal and external stakeholders with a focus on organized management.
Virtual Assistant Principal providing educational leadership at Virtual Preparatory Academy of Arizona. Cultivating an inclusive community, managing academic programs, and improving student engagement.
Executive Assistant supporting Learning & Development team at Aprio, a Top 20 CPA firm. Handling complex schedules, meeting logistics, and providing administrative support.
Executive Assistant supporting the leadership team at The Moresby Group in Toronto. Drive operational excellence and provide strategic support in a hybrid work environment.
Unit Secretary responsible for nursing unit communication and office management tasks at PAM Health in Miamisburg, Ohio.
Entry - Level Executive Assistant supporting senior leadership at Atlantic Health Strategies. Offering administrative support and gaining real - world experience in a hybrid role.