Virtual Assistant supporting business owners and founders at Boutique COO, managing projects and providing administrative support with flexible hours.
About the role
- Executive Assistant at Snowflake providing core administrative support to the Observe leadership team. Handling scheduling, travel arrangements, and team operations to enhance efficiency.
Responsibilities
- Perform an extensive array of core administrative tasks:
- Effectively manage and maintain complex calendars for Observe Leadership.
- Book complex travel and manage team and executive level expenses.
- Create, organize and maintain team mailing lists, folders, drives.
- Organize, plan and execute team events.
- Respond to questions and requests for information by employees and guests, connecting people with the right resources.
- Responsible for greeting executive’s guests (ie. interviews, customers, etc.) and ensuring every guest sign in upon arrival.
- Attend team meetings and track action items, assist with day-to-day projects, help build and improve processes and systems.
- Drive projects and own the operations of programs and initiatives within the Observe team.
- Be the main liaison for coordinating meetings and external engagements with our customers, and partners.
- Lead and manage small projects within the administrative team.
Requirements
- Bachelor’s degree and 5+ years of relevant work experience
- Proven ability to manage time efficiently and prioritize multiple stakeholders
- Excellent communication and interpersonal skills
- Experience implementing systems, processes, or programs that increase efficiency
- Positive, can-do attitude and willingness to jump into a myriad of projects
- Extreme attention to detail, organized and responsive
- Generally tech-savvy
Benefits
- Health insurance
- Retirement plans
- Paid time off
- Flexible work arrangements
- Professional development
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