Virtual Assistant supporting business owners and founders at Boutique COO, managing projects and providing administrative support with flexible hours.
About the role
- Executive Assistant managing calendars and travel for CEO and CTO in fast-paced startup. Focused on driving outcomes and conducting research with direct impact.
Responsibilities
- Own and proactively manage complex, dynamic calendars for the CEO and CTO: scheduling, resolving conflicts, and protecting time for deep work
- Coordinate all domestic and international travel: flights, accommodations, ground transport, and detailed itineraries
- Serve as the communication hub between the CEO, CTO, and the broader team: tracking action items, driving follow-through, and ensuring nothing slips
- Conduct research to inform executive decisions: vendors, markets, customers, events, and more
- Prepare meeting agendas, briefing materials, and follow-up summaries
- Manage vendor relationships, office operations, and ad hoc logistics (swag, catering, facilities, events)
- Support investor relations, customer visit coordination, and external-facing events
- Take on special projects that improve how Sift operates: no task is too big or too small
Requirements
- 2+ years of experience as an Executive Assistant or in a similar operational support role, ideally at a startup
- Experience supporting multiple C-suite executives simultaneously
- Exceptional organizational skills: you don't miss things, and you have systems to make sure of it
- Strong written and verbal communication; comfortable corresponding with investors, customers, and partners on behalf of executives
- Highly proficient in G Suite (Gmail, Calendar, Docs, Sheets) and Slack
- Proactive and assertive: you anticipate, you follow up, and you get things done
- Discreet and trustworthy with sensitive and confidential information
Benefits
- Equity
- Benefits
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