Hybrid Senior Administrative Staff Coordinator – Business Process

at RTX

• Job title: Senior Administrative Staff Coordinator – Business Process
• Job type: Full Time
• Experience level: Senior
• Salary: $53,100 - $100,900 per year
• Degree requirement: Associate's Degree
• Location requirements: Hybrid, Tewksbury, United States

About the role

• Administrative Assistant providing comprehensive support to the Raytheon Business Process Team. Ensuring efficient operations through meeting coordination, logistical support, and administrative tasks in a hybrid setting.

Responsibilities

• Provide support to the Business Process Director: Manage calendars and schedule meetings.
• Provide meeting and training support, including logistics coordination.
• Arrange travel and prepare expense reports.
• Update organizational charts as required.
• Issue communications on behalf of the director.
• Plan department and staff events (e.g., skip-level meetings, catering arrangements, invitations, and agenda preparation).
• Create presentations, charts, and other required materials.
• Support Business Process Leadership Team (LT) and Extended Team: Coordinate and schedule meetings, including logistics for large events.
• Manage travel bookings and expense reporting for team members, including handling complex expense reports for events with 100+ participants.
• Organize room reservations and send invites for group meetings/events.
• Perform general office functions, such as maintaining files, arranging catering, ordering office and IT supplies, and managing correspondence.
• Assist with the Finance ticketing system administration and backlog maintenance.
• Audit and maintain SharePoint site links to ensure accuracy.
• Coordinate onboarding support and asset management for new hires and existing employees (e.g., device upgrades, peripherals, and phones).
• Respond to questions regarding office operations, policies, and procedures.
• Handle confidential documents/information and independently manage special assignments.
• Provide ad hoc support to Business Process Leaders and staff as needed.

Requirements

• Typically requires Associate’s Degree (AA/AS) (or other 2-year post high school training) with a minimum of 6 years of relevant experience.
• Prior experience with meeting coordination and logistics.
• Previous administrative or office support experience, including general administrative tasks.
• Proficiency with tools such as Concur Travel & Expense Software and Microsoft Office Suite.
• Aerospace industry experience.

Benefits

• medical
• dental
• vision
• life insurance
• short-term disability
• long-term disability
• 401(k) match
• flexible spending accounts
• flexible work schedules
• employee assistance program
• Employee Scholar Program
• parental leave
• paid time off
• holidays