Virtual Assistant supporting business owners and founders at Boutique COO, managing projects and providing administrative support with flexible hours.
QG
Hybrid Executive Assistant to the CEO
Posted 2 months ago
About the role
- Executive Assistant to the CEO in a quantum tech company influencing strategy and operations while managing international partnerships and communication. Requires highly motivated and organized professional with strong language skills.
Responsibilities
- You’ll work side-by-side with the CEO on strategy, operations, and international partnerships.
- You’ll manage the CEO’s mail and calendar: priorities, meetings, travel, and stakeholder communication across multiple countries.
- You’ll prepare strategic briefings, follow up on decisions, and ensure plans are executed.
- You’ll organize and attend key international meetings, events, and site visits — travel will be part of the role.
- You’ll manage communications and structure information flow.
- You’ll work closely with the CEO, with the long-term goal of gaining deep strategic insight and developing comparable entrepreneurial thinking and decision-making competence.
Requirements
- Several years of professional experience (at least 3–5 years) in a relevant field.
- Completed university degree; field of study and level are flexible.
- Highly motivated to learn and grow quickly.
- Clear and confident communication in German (C2+) and English (B2+).
- Tech-savvy, hands-on, and not afraid to ask smart questions.
Benefits
- Coaching and learning programs tailored to your personal development, from communication to leadership and negotiation.
- A front-row seat in the quantum revolution: work with global partners and research institutions shaping the future.
- Flat hierarchies and real impact: your ideas and voice matter, whether you’ve been here a week or five years.
- Team culture: a tight-knit crew that values humor, trust, and helping each other grow.
- Flexible hybrid setup (Vienna HQ + remote days).
- Complimentary fruit, quality Italian espresso, tea, and sweet snacks.
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