Virtual Assistant supporting business owners and founders at Boutique COO, managing projects and providing administrative support with flexible hours.
About the role
- Executive Assistant providing operational support to the Chief Manufacturing and Supply Chain Officer at PolyNovo, a medical technology company in Port Melbourne. Involves managing tasks, communications, and administrative duties to ensure team efficiency.
Responsibilities
- Provide administrative support to the Chief Manufacturing and Supply Chain Officer (CMSO)
- Organise meetings, document management, organising travel and assisting with expense claims
- Manage the CMSO's email, correspondence and occasional data entry
- Ensure that key records are maintained and communications are shared within the required timeframes
- Organise the CMSO's calendar; set up meetings and important departmental events
- Assist with a range of administrative and clerical duties including scanning and archiving documents and recovering batch records
- Other duties as directed
Requirements
- Demonstrated experience in a role requiring a high level of trust and confidentiality
- Punctual, reliable, and available to work from the office (Port Melbourne) at least 4 days per week
- Strong interpersonal skills with the confidence to engage with team members and business partners at all levels
- Ability to act as a gatekeeper and manage issues diplomatically and calmly
- Physically capable of walking, using stairs, bending, lifting, and carrying items
- Excellent English communication skills
- Able to read, write, and relay messages clearly, while maintaining confidentiality
- Ability to work independently under general direction within a small, diverse team
- Skilled at managing multiple tasks, prioritising effectively, and meeting deadlines
- Flexible and adaptable to changing priorities and processes
- Advanced computer literacy, including strong proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook, Excel) and videoconferencing tools
Benefits
- Dynamic work environment and opportunity to contribute to ground-breaking projects
- Career development opportunities and unlimited access to online learning
- Rewards platform with access to discounts at over 450+ Australian retailers
- Paid parental leave for primary and secondary carers
- Nurture Days
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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