Hybrid Accounting Coordinator, Accounts Receivable, Collections Focus

at PLA

• Job title: Accounting Coordinator, Accounts Receivable, Collections Focus
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: Associate's Degree
• Tech skills: Oracle
• Location requirements: Hybrid, Fort Smith, United States

About the role

• Accounting Coordinator supporting logistics-focused accounting group in Dallas. Handling accounts receivable, collections, and accounts payable for a busy team.

Responsibilities

• Perform daily cash application and process/record adjustments and refunds.
• Manage billing processes and investigate/resolve payment discrepancies.
• Key credit/debit memos and adjustments.
• Provide customers with documentation that supports invoices and adjustments.
• Maintain customer information and set up new customers in the system (MAS/Oracle).
• Assist with brokerage reporting by updating sales activity.
• Review, update, and reconcile expense spreadsheets (e.g., propane usage, utilities, pest control).
• Enter vendor payments and reconcile vendor statements to internal AP records.
• Prepare and execute payments to vendors.
• Set up new vendors and communicate to obtain W-9s and tax documents.
• Match invoices and ensure proper documentation is attached.
• Assist with general cleanup work, spreadsheet updates, and document tracking.

Requirements

• 5+ years of experience in accounting or accounts receivable is required.
• Must have advanced Excel proficiency, specifically the ability to use VLOOKUP and create Pivot Tables to analyze data.
• Experience with accounting systems is required (Oracle experience is highly preferred).
• Strong general computer operations skills, including Microsoft Office (Outlook, Word) and comfortable adapting to new software.
• Associate degree in Accounting, Business, or a related field.

Benefits

• Weekly Pay – Get paid on time, every week.
• Daily Pay Option – Access your earnings before payday.
• PTO (Paid Time Off)
• Full Benefits – Medical, Dental, and Vision Insurance.
• Medical: 3 plan options through Blue Cross Blue Shield with low weekly premiums starting at $28.75.
• Vision: $10 eye exams and $150 frame allowance through Superior Vision by MetLife starting at $1.46 per week.
• Dental: 100% preventive care coverage with MetLife plans starting at $5.76 per week.
• Health Savings Account (HSA) – Company contribution up to $750 annually with tax-advantaged savings.
• 401(k) with Company Match.
• Prescription Drug Coverage – Low copays starting at $10 for generic medications.
• FREE Life Insurance & AD&D – Basic coverage provided at no cost upon employment.
• Voluntary Short-Term Disability (STD) – Income replacement up to 60% of weekly covered earnings (max $1,500 weekly) for a non-work-related injury or illness.
• Employee Assistance Program (EAP) – Free and confidential support for work stress, grief, legal/financial issues, and more.
• Additional Voluntary Benefits – MetLife Legal, Identity Theft Services, and Pet Insurance with ASPCA.