Payroll Coordinator managing semi - monthly and monthly payroll processing duties. Ensuring compliance with payroll regulations and providing internal payroll support in a remote capacity.
About the role
- Payroll Specialist processing bi-weekly payroll for US and UK with various accounting responsibilities. Managing payroll reconciliations, employee changes, and compliance with labor laws.
Responsibilities
- Processing of bi-weekly payroll; includes entries, reviewing, auditing, and running multiple post payroll reports for US and UK
- Payroll reconciliation against funding
- Processing employee status changes, make-up time forms, meal waivers
- Processing parking stipends; end of month payroll
- Processing deferral changes weekly (employee 401k elections) as well as 401k loans
- Processing annual merit increases and additional payrolls as needed
- Assigning Time Off policies
- Payroll General Ledger (G/L) reconciliation
- Processing garnishments, includes agency responses
- Processing manual checks/banking ACH for terminated employees (final payments)
- Provide OT reports to each division head/upper management
- Reporting union payroll costs to Finance team (Entertainment Partners)
- Registering for wage accounts with states as added to payroll and setting up state and local tax jurisdictions in ADP
- Processing/paying select local taxes that ADP does not handle (quarterly)
- 401k funding
- HSA funding (Health Savings Account)
- Processing domestic and international wires
- Processing vendor wires for A/P; payment manager/manual wires/wire recalls/wire amendments (in communication with A/P as well as Wells Fargo)
- Reporting of daily bank deposits to Finance team
- Reporting of company credit card balances to Finance team
- Monthly benefits billing (Aetna/Kaiser/MetLife); accessing invoices from vendor portals and reconciling each cost per employee and business segments
- Cap labor reporting; updating and verifying rates (pHelix/QuickBase)
- Monthly vacation accrual reconciliation
- Providing documentation and reports for internal and external audits (workers comp/401k/EY)
- Cross-charge billing; reporting wages and employer taxes and 401k match for select employees
- Reviewing ADP credit and debit invoices as received and forwarding to Finance team
- Multiple reports for Management/HR/Finance as needed
- Continuous communication with employees and supervisors; assisting with general inquiries, time off requests, timecard issues and edits
- Proficient with MS Excel (formulas, V-lookup, Pivot tables, etc.)
- Perform ad-hoc duties as assigned
Requirements
- BA in Accounting/Business Administration
- 3–5 years of payroll and general ledger accounting experience
- Knowledge of general accounting principles
- Knowledge of employee labor laws, taxes, relevant legislation, policies and regulations
- Proficient in Microsoft Excel and Outlook
- Proficient in ADP software preferred
- Outstanding organizational and time management skills
- Ability to collect and analyze data efficiently
- Strong attention to detail
- Ability to work in a team-oriented environment
- Ability to work independently
- Demonstrated ability to handle confidential and sensitive information
- Excellent communication and problem-solving skills
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