Hybrid Executive Business Partner

at Pivotal Health

• Job title: Executive Business Partner
• Job type: Full Time
• Experience level: Senior, Lead
• Salary: $150,000 - $175,000 per year
• Degree requirement: No Education Requirement
• Location requirements: Hybrid, Santa Monica, United States

About the role

• Executive Business Partner managing executive priorities and supporting operations in healthcare reimbursement technology. Collaborating with leadership to optimize workflows and drive strategic initiatives.

Responsibilities

• Manage complex executive calendars, ensuring leadership time is aligned with the company’s highest priorities.
• Anticipate scheduling conflicts and proactively optimize calendars to create focus and efficiency.
• Act as a gatekeeper for executive time while maintaining a high level of responsiveness and professionalism.
• Coordinate and support key leadership meetings, including executive team meetings, board preparation, and cross-functional reviews.
• Prepare agendas, organize materials, capture notes, and track follow-ups to ensure decisions translate into action.
• Help maintain alignment across leadership by ensuring communication and next steps are clear.
• Serve as a key coordination point between executives and teams across the organization.
• Help manage inbound requests, ensuring priorities are properly triaged and addressed.
• Assist in keeping cross-functional initiatives organized and moving forward.
• Provide operational support for strategic initiatives led by the executive team.
• Track progress, maintain documentation, and help ensure timelines and commitments stay on track.
• Step in to solve problems and remove operational friction where needed.
• Manage travel planning, expense reporting, and logistical coordination for executives.
• Support planning and execution of leadership offsites, company events, and team gatherings.
• Ensure executives are well-prepared for meetings, presentations, and key interactions.

Requirements

• 8+ years of experience supporting senior executives in a fast-paced environment.
• Experience operating as an Executive Business Partner, Senior Executive Assistant, or Chief of Staff–adjacent role.
• Exceptional organizational skills with the ability to manage competing priorities and complex calendars.
• Highly proactive: you anticipate needs before they arise and take initiative to solve problems.
• Excellent written and verbal communication skills.
• Comfortable working in a startup or high-growth environment where priorities evolve quickly.
• High level of professionalism, discretion, and judgment when handling sensitive information.
• Strong attention to detail with a bias toward action and follow-through.
• Tech-savvy and comfortable working with modern productivity tools (Google Workspace, Slack, Notion, etc.).

Benefits

• Competitive compensation, including equity
• Full health, dental, and vision coverage
• Retirement savings plan through 401(k)
• Flexible time off
• Opportunities for company-wide connection and events