Hybrid Proposal Coordinator

at PacRim Engineering

• Job title: Proposal Coordinator
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: $70,000 - $72,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Orange, United States

About the role

• Marketing/Proposal Coordinator for engineering firm coordinating proposals and marketing materials. Supporting business development activities while ensuring high-quality documentation and effective team collaboration.

Responsibilities

• Performs general proposal coordination and preparation of work under the direct supervision of Project Managers and Principals for marketing and business pursuits for the clients that the Company serves
• Facilitates, coordinates, and assists with the preparation of marketing-related materials, proposals, and presentations
• Review solicitations (RFP, RFQ, RFI), advise Project Managers on submittal requirements, and outline responsibilities to respond
• Prepare and disseminate directives and data calls to subcontractors and other team members, and follow through to obtain timely responses
• Write non-technical text and assist Project Managers in the development of technical text
• Independently prepare and organize company qualification materials such as photography, resumes, representative project experience documents, contracts, and skill-set tracking for pursuits and other marketing purposes
• Ensure that documents are secure and of high quality, consistent with company standards
• Edit and proofread marketing communications and project documents as appropriate
• Assist in the development of documents and reports as appropriate to support business pursuits and project execution
• Responsible for completing and packaging quality proposals and marketing communications, materials, and support documentation by the due date
• Responsible for maintaining marketing, business development documents, mailing lists, and tracking of proposals
• Work with the Marketing Coordinator and Business Development Administrator to prepare and distribute social media posts and articles related to the company’s business development strategy
• Attend selected A/E/C industry events and pre-proposal meetings to represent the company
• Perform other duties as needed, including general office administrative functions

Requirements

• Bachelor’s Degree with a focus on Marketing/Communications
• Minimum 2 years of experience preparing proposals and providing marketing support in the A/E/C industry
• Experience with a civil engineering firm is preferred but not required
• Proficiency in reviewing, organizing, interpreting, and editing written documentation to improve clarity
• Proficiency in Microsoft Office, InDesign, and other Desktop Publishing Applications
• Familiarity in reviewing solicitations (RFP, RFQ, RFI) from Federal and other public agencies to develop the proposal schedule and tasks to be accomplished
• Experience in responding to DoD solicitations is preferred but not required
• Strong time management and organizational skills with follow-through on project commitments
• Skilled in technical and persuasive writing, editing, and proofreading skills
• Strong attention to detail and accuracy
• Ability to handle multiple, simultaneous assignments and meet tight deadlines while providing a consistently high level of quality and accuracy
• Ability to work independently and as part of a team

Benefits

• Employee discounts
• Paid time off
• 401(k)
• 401(k) matching
• Bonus based on performance
• Dental insurance
• Health insurance