Hybrid Executive Assistant, Research and Development – Innovative Medicines

at Orion

• Job title: Executive Assistant, Research and Development – Innovative Medicines
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Espoo, Finland

About the role

• Executive Assistant providing high-level administrative support to the EVP at Orion Pharma. Managing schedules, travel coordination, and leading the Administrative Assistant Team in a hybrid work setup.

Responsibilities

• Serve as the Personal Assistant to our EVP: calendar management, travel and expense arrangements, stakeholder communication, and handling confidential information.
• Calendar & Meeting Management: coordinate schedules, organize leadership team meetings, and ensure timely communication and follow-ups.
• Travel Coordination: arrange domestic and international travel, including flights, accommodation, and itineraries.
• Leadership responsibility: lead Orion Pharma’s Administrative Assistant Team Lead and develop our services and processes together with them.

Requirements

• Bachelor’s degree (preferred) or equivalent relevant experience
• Concrete experience providing administrative support to executive-level leaders, preferably in a complex, multinational company
• Proficiency with Word, Outlook, Excel, PowerPoint, SharePoint, and Teams
• Excellent communication skills, with a strong command of both verbal and written English and Finnish
• Discretion in handling confidential and sensitive information, including negotiations with external parties and legal documents
• A proven track record of excellent, service-oriented interpersonal skills, with the ability to develop effective, collaborative relationships across a diverse, global organization
• A proactive, results-driven approach; strong planning, prioritization, problem-solving, and organizational skills; and a flexible, adaptive, and resilient mindset
• The ability to work independently, stay organized, and demonstrate a strong sense of responsibility
• The capacity to manage the stress of complex scheduling and frequent changes, prioritizing and handling multiple tasks efficiently
• A self-motivated and resourceful personality, able to anticipate needs and devise solutions to evolving scheduling and travel requirements
• Previous experience in developing and leading administrative work in a large global corporate

Benefits

• A supportive and inclusive work environment
• Opportunities for professional growth and development
• The chance to be part of a mission-driven organization