Accounts Payable Specialist responsible for timely processing of invoices and payments. Requires strong ERP and Excel skills with 5 years experience in accounts payable operations.
About the role
- Accounts Payable Leader responsible for executing AP strategy and leading a team in a hybrid work setting. Collaborating across procurement, accounting, and operations to ensure compliance and efficiency.
Responsibilities
- End-to-end ownership (Indirect & Direct): intake, 2/3-way match, exception handling, disbursements, vendor inquiries, and close activities.
- Escalation lead: act as the primary escalation point; partner closely with the hiring manager and Accounting to rapidly resolve complex exceptions, payment holds, and close blockers.
- Stand up Direct foundations: partner with hardware and operations stakeholders to define and launch asset management and receiving processes required for 3-way match—including building where processes don’t yet exist.
- Scale for growth: improve cycle time, first-pass yield, and on-time payment; strengthen PO discipline and receiving alignment; drive root-cause reduction of top exceptions.
- Controls & compliance: maintain SOX-aligned approvals and documentation; ensure segregation of duties; lead internal/external audit requests and remediation.
- Automation & design: design and implement ERP/AP workflow, OCR/approvals, and integration hygiene to reduce manual touchpoints; partner with Procurement and Accounting on data quality.
- Vendor experience: enable self-service where possible; resolve escalations (price/qty/tax mismatches, credits, banking); negotiate operational terms with Finance/Procurement partners.
- People & partners: manage, mentor, and develop AP staff; oversee BPO/offshore capacity with clear SLAs/KPIs and a continuous-improvement cadence.
- Reporting & comms: own AP dashboards and narratives—aging, cycle time, exceptions, payment forecast, cash needs, and risk themes; communicate progress to leadership.
Requirements
- Bring 8+ years of experience in Accounts Payable or Accounting, including 3+ years leading teams or programs across both Indirect and Direct spend types.
- Have thrived in high-growth, scaling environments, balancing long-term process design with hands-on execution.
- Offer deep technical proficiency in 2-/3-way match, PO discipline, tax handling (sales/use/VAT), and month-end close (accruals, reconciliations).
- Have designed and automated AP workflows, leveraging ERP/AP automation, OCR, approval routing, and RPA—and are willing to get hands-on during volume spikes.
- Maintain a strong controls mindset aligned to SOX, and can confidently partner with Accounting, Procurement, FP&A, and Supply Chain.
- Have hands-on experience with tools like Oracle Fusion, Zip, Navan, VNDLY, Brightflag, Jira, or similar enterprise platforms—especially in integrated environments.
- Have proven experience across Indirect and Direct spend, ideally in high-growth, scaling environments—you’re comfortable building for the future while handling the demands of today.
Benefits
- Medical, dental, and vision insurance for you and your family, with employer contributions to Health Savings Accounts
- Pre-tax accounts for Health FSA, Dependent Care FSA, and commuter expenses (parking and transit)
- 401(k) retirement plan with employer match
- Paid parental leave (up to 24 weeks for birth parents and 20 weeks for non-birthing parents), plus paid medical and caregiver leave (up to 8 weeks)
- Paid time off: flexible PTO for exempt employees and up to 15 days annually for non-exempt employees
- 13+ paid company holidays, and multiple paid coordinated company office closures throughout the year for focus and recharge, plus paid sick or safe time (1 hour per 30 hours worked, or more, as required by applicable state or local law)
- Mental health and wellness support
- Employer-paid basic life and disability coverage
- Annual learning and development stipend to fuel your professional growth
- Daily meals in our offices, and meal delivery credits as eligible
- Relocation support for eligible employees
- Additional taxable fringe benefits, such as charitable donation matching and wellness stipends, may also be provided.
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