Hybrid Executive Assistant

at Nourishing Hope

• Job title: Executive Assistant
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $65,000 - $70,000 per year
• Degree requirement: High School Diploma
• Location requirements: Hybrid, Chicago, United States

About the role

• Executive Assistant supporting the CEO at Nourishing Hope, a nonprofit providing food and social services. Managing schedules, board support, and organizational operations at the Chicago office.

Responsibilities

• Ensure effective execution of the CEO’s schedule including appointments, conference calls, meetings and travel.
• Schedule meetings and events, effectively prioritizing and coordinating the CEO’s calendar.
• Prepare information and materials – ensuring that all pertinent information is gathered and readily available – prior to CEO’s meetings, donor meetings and other internal and external events.
• Monitor and prioritize correspondence for the CEO including follow up communication with partners and donors.
• Conduct interactions with staff and other stakeholders in a positive, professional, manner.
• Attend and provide administrative support for Senior Leadership Team meetings and retreats.
• Serve as the administrative liaison to the Board of Directors including: Manage the scheduling of board meetings, committee meetings, and individual board member meetings.
• Attend all board meetings and maintain records of proceedings, votes, etc.
• Support day-to-day organizational operations through effective coordination, communication, and administrative judgment.
• Carry out administrative duties, such as ordering supplies and materials, organizing receipts for reimbursement, and submitting invoices for payment.
• Prepare, proofread and format presentations.
• Serve as a lead partner to the Culture Club by planning, coordinating, and implementing initiatives that strengthen organizational culture and employee engagement.
• Undertake and assist with special projects as requested.

Requirements

• High school diploma or GED required.
• Minimum of 3 years of experience in executive administrative support
• Demonstrated ability to support a highly engaged CEO and senior leadership team
• Ability to manage sensitive information with discretion and professionalism
• Strong interpersonal skills with the ability to interface effectively with staff, leadership, board members, donors, and external stakeholders
• Ability to thrive in a detail-oriented, deadline-driven environment
• Willingness to work flexible hours as needed
• Understanding of, and commitment to, food security and a mission-driven organization
• Highly Preferred: College degree or some college
• Bilingual Spanish

Benefits

• Health, dental, and vision insurance coverage
• Employer-paid life and disability insurance
• 401(k) retirement plan with employer contribution
• Generous paid time off
• Paid birthday holiday
• Parental leave
• Language pay (Spanish, Russian, Polish)
• $250 employee referral bonus
• Free subscription to mental wellness app