Accounts Payable Administrator supporting finance and administrative operations within a dynamic civil construction environment. Ensuring accurate management of accounts payable, payroll assistance, and general administrative duties.
About the role
- Senior Manager managing Accounts Payable functions at MTM's finance team. Overseeing invoice approvals, payments, and team training in Workday processes.
Responsibilities
- Responsible for the full cycle Accounts Payable function including but not limited to invoice intake, approvals, and payments, as well as the administrative functions such as month-end sub-ledger close, accruals, supplier maintenance, corporate SUA card transactions and overall governance
- Develop deep expertise in the Workday accounting system
- Help ensure and train all staff on optimizing processes and Workday operations
- Collaborate with the financial systems team to improve system processes and support implementation and maintenance of system and team tools
- Responsible for relevant balance sheet reconciliations, audit support schedules and interim and year-end control testing for both internal and external auditors
- Ensure proper coordination and documentation of vendor information, including but not limited to maintenance of a complete and accurate vendor database including vendor name, address, W-9, direct deposit, and other necessary information
- Develop and ensure appropriate control environment, including segregation of duties
- Responsible for the timely filing of all 1099 & Escheatment information
- Liaison between IT and accounts payable to address technical issues with the Operations system that impact AP processes
- Maintain dashboards to ensure workflow invoices are being moved through the various applications timely
- Ensure quality customer service is provided to suppliers and company employees
- Identify additional training opportunities to assist staff in reaching maximum potential
- Contribute to team effort by completing other projects and tasks as assigned
- Partner with various departments across the organization to provide financial support
- Partnering cross-functionally to develop new automated solutions to pay vendors more frequently and to increase transparency with transportation provider and member payments
Requirements
- Bachelor’s Degree required, with emphasis in Accounting preferred
- Minimum 5 years of experience in general accounting (general ledger, payroll, accounts payable, accounts receivable, fixed assets), 7 years preferred
- Minimum 5 years of managing direct reports
- Previous experience with Workday is a plus
- Excellent organizational, interpersonal and teamwork skills
- Excellent communication skills
- Ability to meet strict deadlines
- Ability to multi-task and set priorities in a fast-paced environment
- Precise attention to detail
- Reliable, trustworthy and ethical
- Ability to maintain a high level of confidentiality
- Intermediate to Advanced skills with Microsoft Excel, Outlook and Word
Benefits
- Health and Life Insurance Plans
- Dental and Vision Plans
- 401(k) with a company match
- Paid Time Off and Holiday Pay
- Maternity/Paternity Leave
- Casual Dress Environment
- Tuition Reimbursement
- MTM Perks Discount Program
- Leadership Mentoring Opportunities
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