Executive Assistant providing administrative support to executive leaders at Williams. Organizing executive meetings, handling confidential information, and coordinating schedules with efficiency.
About the role
- Executive Assistant providing high-level administrative support to the COO and SVP of Branding at Million Dollar Baby Co. Manage calendars, schedule meetings, and handle travel logistics.
Responsibilities
- Provide high-level administrative and operational support ensuring smooth day to day execution
- Manage calendars maintaining a clean view at least 2 weeks out at a time
- Schedule meetings and create calendar invitations ensuring acceptance book conference rooms and provide Zoom links where needed
- Book flights and hotels for business-related travel and support itinerary planning as needed
- Keep track of business-related purchases and expenses and coordinate with Accounting for reimbursement or payment
- Prepare documents presentations and reports for the executives including PowerPoint and Excel
- Mail and ship packages via USPS or FedEx as needed
- Maintain a high level of confidentiality and handle sensitive information with professionalism
Requirements
- Strong organizational skills and ability to manage multiple priorities in a fast-paced environment
- Proactive mindset strong judgment and ability to anticipate needs
- Strong written and verbal communication skills and comfort working cross-functionally with senior leaders
- Proficiency with Outlook PowerPoint and Excel and comfort learning new systems
- High discretion professionalism and reliability with confidential information
- Prior executive support experience including calendar management travel coordination and meeting logistics
Benefits
- 100% of your health, dental and vision insurance monthly premiums paid by us!
- Flexible PTO because we respect the need for work/life harmony
- Company matching 401(k)
- Vacation reimbursement and health & wellness subsidy programs
- Tuition reimbursement
- Matching charitable donations to the nonprofit organization of your choice
- Company-wide monthly celebrations - lunch is on us!
- Dog-friendly workplace, yes! You can bring your best friend to work
- Free MDB Co. swag + generous employee discount on products
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