Care Coordinator role at Wider Circle connecting community members with essential services and resources. Responsible for advocacy, tracking progress, and collaboration with community organizations.
About the role
- Executive Secretary managing schedules and communications for directors at Machado Meyer. Involves travel organization, meeting coordination, and supporting corporate events.
Responsibilities
- Responsible for the directors' agenda, organizing weekly meetings with other company departments
- Organize and manage directors' calendars in Outlook with weekly planning
- Coordinate travel arrangements (booking and issuing airline tickets/accommodations)
- Support the organization of company events and celebrations when director participation is required
- Expense reporting, reimbursement requests, and expense control
- Management of documents and correspondence
- Liaise with other company secretaries
- Communicate with other company executives
- Open client matters: receive requests from the area's lawyers and partners, verify relevant information, and enter it into the appropriate system
- Maintain contact records and perform ongoing updates in the CRM platform
Requirements
- Bachelor's degree in Secretarial Studies, Executive Assistance, or a related field (required)
- Minimum of 3 years' proven experience as an Executive/Director-level Secretary or Executive Assistant (required)
- Advanced knowledge of the Microsoft Office suite (required)
- Advanced English for international communication (required)
- Problem-solving oriented, available, proactive, and communicative
Benefits
- Childcare allowance
- Gympass (corporate fitness membership)
- Health insurance
- Dental plan
- PPR (Profit Sharing / Performance Bonus)
- Life insurance
- Meal allowance
- Transportation allowance
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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