Administrative Accounting Specialist working under supervision to assist clients with financial and administrative processes. Reconcile accounts and maintain accurate financial records, ensuring compliance and reporting.
About the role
- Staff Accountant responsible for billing and revenue recognition for a diverse customer base. Collaborate with multiple teams to manage invoicing, cash receipts, and financial reporting.
Responsibilities
- Manage invoicing platforms, set up customer profiles, subscriptions, and invoices, and ensure invoice accuracy by cross-referencing against contracts.
- Own unbilled and deferred revenue schedules from start to finish, ensuring proper recognition and reconciliation.
- Prepare journal entries, including but not limited to bank transfers, vendor payments, auto-withdrawals, and prepaid expenses.
- Perform reconciliations for bank accounts, accounts receivable, other asset and liability accounts.
- Develop and maintain strong working relationships with multiple departments (Accounting, Sales & Marketing, Product) as well as customer contacts, addressing inquiries from both staff and customers to resolve issues in a timely manner.
- Process and apply cash receipts for multiple accounts, ensuring accurate tracking and reporting.
- Monitor and follow up on overdue customer payments, working closely with the account managers as needed.
- Prepare reports for internal and external stakeholders for billing and customer data.
- Provide additional support to the accounting team in other areas as needed, ensuring seamless operations during peak periods.
- Foster collaboration across teams and work effectively in a fast-paced, high-growth environment.
Requirements
- Bachelor's degree in Accounting or a related field required
- 2-4 years of experience in general ledger accounting, billing, and revenue recognition.
- Familiarity with accounting software such as Business Central, Concur, Chargeover, Bill.com or similar platforms
- Thorough understanding of AI and a high proficiency in Microsoft Excel.
- Attention to Detail: Exceptional organizational skills and an ability to manage competing priorities while maintaining high-quality work
- Customer Service Orientation: Demonstrated ability to collaborate effectively with internal and external stakeholders, maintaining a professional and helpful approach
- Strong written and verbal communication skills with a focus on clarity and collaboration.
Benefits
- Health Care Plan (Medical, Dental & Vision)
- Tuition Assistance
- Retirement Plan (401k)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off (Vacation, Sick & Public Holidays)
- Short Term & Long-Term Disability Options
- Training & Development
- Wellness Resources
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