Executive Assistant to COO working closely with management on strategic topics. Supporting administrative and organizational tasks in a dynamic, hybrid environment at an international company.
About the role
- Chief Operations Officer leading operations, finance, and procurement for an R&D-focused high-tech startup. Collaborating with various teams to ensure efficient scaling and execution of strategic priorities.
Responsibilities
- Design and lead the company’s operating model to support scale, ensuring alignment between strategy, execution, and daily operations across all functions.
- Ensure compliance with industry standards and regulatory requirements.
- Partner with senior leadership and executive team to translate strategic priorities into clear operational plans, execution of roadmaps, and measurable business outcomes.
- Lead company budgeting and forecasting processes in partnership with Finance, ensuring resource allocation aligns with business priorities and growth plans.
- Oversee cross-functional coordination across Legal, Finance, Supply Chain, HR, and Operations, ensuring teams operate with clarity, alignment, and shared ownership of results.
- Implement operational reporting frameworks and performance dashboards, providing leadership with visibility into KPIs, risks, and progress against strategic objectives.
- Drive improvements in service delivery, operational efficiency, and support performance by defining metrics, monitoring outcomes, and enabling continuous improvement.
- Identify and remove structural and operational bottlenecks, accelerating project delivery, and improving cross-team collaboration and execution speed.
- Build and strengthen operational leadership by empowering functional heads, developing management capability, and enabling autonomous decision-making.
- Reduce founder dependency in operational decision-making by establishing clear ownership, scalable processes, and effective leadership structures.
- Foster a culture of accountability, transparency, and operational excellence across the organization
Requirements
- Master’s degree in Business Administration, Operations, General Management or Finance.
- 10+ years of experience in operations and/or finance roles, preferably within high-growth tech companies, startups, or R&D-driven environments.
- Strong financial expertise, including budgeting, forecasting, financial planning, and operational reporting.
- Proven operational leadership with experience in process optimization, KPI management, and scaling operational systems.
- Experience managing procurement, vendor relationships, and supply chain operations within technology organizations.
- Proficiency with ERP systems (e.g., SAP, NetSuite), MS Office, and data analysis tools.
- A positive mind-set and people-oriented work ethic.
- Strong operational leadership and experience scaling operating models in fast-growing environments.
- Ability to translate strategy into clear execution plans and align cross-functional teams.
- Strong financial acumen, including budgeting, forecasting, and KPI management.
- Proven ability to build and empower high-performing leaders and teams.
- Excellent communication, stakeholder management, and problem-solving skills.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Tech skills
Location requirements
Analytical role supporting COO Office in a global financial services company. Focus on strategy development, project execution, and collaboration with top management.
Werkstudent supporting operational tasks in real estate financing at Berlin Hyp, a leading bank in Germany. Engaging in various administrative and digital process improvements.
Jefe de Operaciones Financieras liderando equipos en el primer neobanco de Chile. Garantizando exactitud y automatización en los procesos de dinero.
Chief Operating Officer at Health Catalyst, driving operational excellence and measurable client outcomes. Leading strategic growth and transformation in healthcare technology.
Chief Operating Officer overseeing operations and technology services for ClearBank in Europe. Leading compliance and customer service efforts while managing outsourced activities.
COO leading the design and execution of a novel carbon removal product in Brazil. Building partnerships and leading high - performing teams to drive operational excellence.
Senior People Business Partner advising senior leaders on organizational effectiveness and talent strategy in a dynamic environment. Based in Toronto or Montreal with hybrid work options.
Vice President and COO of Operations leading day - to - day operations of $1B nuclear services business. Responsible for strategic management, operational processes, and efficiency across multiple projects.
Bras droit du CEO/COO supportant le développement et gestion d'entreprise. Participer à la construction de la stratégie d'entreprise et actions opérationnelles.