Senior Analyst, Payroll role within Global Payroll Team at RSA ensuring accurate and timely payroll processing for all employees while supporting HR departments. Leveraging customer focus and communication skills in a fast - paced environment.
About the role
- Payroll Specialist managing global payroll operations for KAYAK. Collaborating with finance team and ensuring compliance across jurisdictions.
Responsibilities
- Manage monthly and fortnightly payroll cycles across all international entities via external providers (through Cloudpay and ADP), ensuring accurate and timely salary and statutory payments in multiple currencies.
- Own day-to-day payroll administration, including data validation, calculations, and reporting.
- Prepare and submit payroll inputs (new hires, terminations, promotions, salary changes, bonuses, commissions, equity, benefits changes, and other deductions).
- Review and validate payroll outputs, resolving discrepancies prior to approval.
- Ensure accurate and timely processing of all payroll elements, including salaries, bonuses, commissions, equity, benefits, and statutory deductions.
- Assist with year-end processing and related reporting.
- Maintain strong internal controls supporting payroll accuracy and completeness across jurisdictions.
- Ensure compliance with tax, social security, employment, and other local payroll regulations in each country, staying current on legislative and tax law changes.
- Administer and reconcile payroll taxes, ensuring correct employee and employer deductions and remittance to relevant authorities.
- Support tax return preparation and indirect tax compliance, including reconciliations and documentation for cross-border transactions.
- Contribute to a strong international finance control environment and support payroll setup as we expand into new countries.
- Support internal and external audits with accurate, well-organised, and audit-ready documentation.
- Prepare, review, and reconcile payroll reports, including variance analysis and period-end reconciliations.
- Provide clear, timely reporting and commentary to Finance leadership and other stakeholders.
- Act as a primary point of contact for payroll-related employee queries, responding with professionalism and efficiency.
- Handle inquiries related to discrepancies, missing hours, deductions, and other payroll issues, providing clear and timely resolutions.
- Manage payroll-linked benefits (health insurance, pensions, BIK, and other voluntary deductions) in line with company policies and local requirements.
- Provide helpful and responsive support to employees across multiple jurisdictions.
- Own relationships with external payroll providers (through Cloudpay and ADP), ensuring strong service delivery, accuracy, and controls.
- Work closely with the People team and other departments to ensure employee data is accurate and up to date ahead of payroll cut-offs.
- Coordinate on changes such as new hires, leavers, promotions, salary adjustments, benefits changes, and other data impacting payroll.
- Identify and implement opportunities to improve processes, automation, accuracy, and efficiency across global payroll operations.
Requirements
- A professional payroll qualification qualification.
- Proven experience as a Payroll Specialist, with hands-on experience in your local region.
- Solid understanding of local regulations, tax laws, and benefits administration.
- Proficiency in payroll software (e.g., ADP, Cloudpay, Workday, etc.) and MS Office (Word, Excel - including VLOOKUP’s, Pivot Tables, etc)
- Excellent attention to detail and a track record of accuracy in data entry and payroll processing.
- Strong communication, both verbal and written, to effectively interact with employees and departments.
- Solid organizational and time management skills with the ability to manage multiple deadlines.
- A process-first mentality, with a focus on controls and consistency.
- Excellent interpersonal skills for managing processes and cross-functional relationships.
- Ability to maintain strict data confidentiality and demonstrate a strong sense of professional integrity.
- Highly analytical capability with strong organization and prioritization skills, and a proven track record of meeting hard deadlines.
- A dedicated, flexible, and outspoken mindset, with a creative and pragmatic approach to problem-solving.
- A solution-focused, hands-on approach, with the ability to prioritise and deliver multiple tasks in order to meet conflicting timelines.
- A proactive attitude: you flag issues and inefficiencies early, challenge the status quo and contribute ideas to improve how we work.
- Ability to thrive in a fast-paced environment with a strong process improvement mindset and a desire to further develop your career in payroll.
Benefits
- Work from (almost) anywhere for up to 20 days per year
- Focus on mental health and well-being:
- Company-paid therapy sessions through SpringHealth
- Company-paid subscription to HeadSpace
- Company-wide week off a year - the whole team fully recharges (and returns without a pile-up of work!)
- No meeting Fridays
- Paid parental leave
- Generous paid vacation + time off for your birthday
- Paid volunteer time
- Focus on your career growth:
- Development Dollars
- Leadership development
- Access to thousands of on-demand e-learnings
- Travel Discounts
- Employee Resource Groups
- Competitive retirement and health plans
- Free lunch 2 days per week
- Fun quarterly events such as boat trips, arcades, ski trips, Thursday happy hours, and more
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