Payroll Specialist handling daily payroll operations and compliance for Airgas. Ensuring accuracy for multistate payroll processing and maintaining payroll records.
About the role
- Payroll and Benefits Lead at Upside overseeing payroll for U.S. employees and benefits administration. Collaborating with teams for operational excellence and compliance in a hybrid work environment.
Responsibilities
- Manage and execute end-to-end semi-monthly payroll for 250+ U.S.-based employees across 30 states, ensuring accuracy in earnings, deductions, and taxes
- Handle regular and off-cycle payroll, including bonuses, equity, terminations, and other complex scenarios
- Own payroll tax compliance across federal, state, and local jurisdictions, including filings, reconciliations, audits, and resolution of tax notices
- Lead 401(k) audits and workers’ compensation filings
- Oversee quarterly and annual filings (e.g., 941s, FUTA, SUTA) and ensure timely reporting
- Partner with Finance on payroll accounting, accruals, journal entries, and close processes
- Maintain strong internal controls and documentation to support compliance and audit readiness
- Continuously improve payroll workflows, systems configuration, and data integrity
- Support and resolve complex payroll questions and issues
- Oversee the administration of health, retirement, leave, and ancillary benefit programs
- Lead Open Enrollment planning and execution, including vendor coordination and employee communications
- Ensure compliance with ERISA, ACA, COBRA, HIPAA, and applicable regulations
- Manage relationships with brokers and third-party administrators to maintain high service quality
- Monitor regulatory changes and implement updates as needed
- Continuously improve benefits workflows, system configuration, and data integrity
- Support and resolve complex benefits-related questions
Requirements
- 8+ years of hands-on experience in payroll and benefits administration in a multi-state environment
- Experience in independently running payroll operations end-to-end
- Strong knowledge of U.S. payroll tax regulations and benefits compliance
- Strong analytical and problem-solving skills
- High attention to detail and a commitment to accuracy
- Ability to communicate complex information clearly to a wide range of audiences
- Sound judgment and discretion when handling sensitive employee data
- Experience with HRIS and payroll systems (e.g., BambooHR)
- CPP, CEBS, or similar certifications are a plus
Benefits
- Medical, dental, and vision coverage starting on Day 1
- Equity (ISOs)
- 401(k) program
- Family planning programs + paid parental leave
- Physical fitness and wellness memberships
- Emotional and mental health support programs
- Unlimited PTO + 10 paid federal holidays + our annual, week-long Winter Break
- Flexible work environment
- Lunch reimbursement for in-office employees
- Employee Resource Groups
- Learning and Development stipend
- Transparent culture
- Amazing mission!
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