Payroll Coordinator managing semi - monthly and monthly payroll processing duties. Ensuring compliance with payroll regulations and providing internal payroll support in a remote capacity.
About the role
- Senior Payroll Coordinator managing payroll operations and compliance for multi-state employer. Collaborating with payroll team to ensure accurate and timely payroll processing.
Responsibilities
- Process, review, and complete bi-weekly and monthly payrolls, including regular, off-cycle, manual, and correction payrolls, ensuring accuracy and timeliness
- Enter, validate, and maintain payroll data such as commissions, bonuses, incentives, reimbursements, pay rates, tax withholdings, direct deposits, and labor cost allocations
- Prepare and analyze bi-weekly, monthly, quarterly, and ad hoc payroll reports, including Excel-based reconciliations, audits, and variance analyses
- Audit timesheets and payroll transactions to ensure compliance with company policies and applicable federal, state, and local wage and hour laws
- Review, process, and proof payroll records related to new hires, job changes, and terminations, including preparation and documentation of final pay
- Administer income withholding orders and garnishments, ensuring accurate setup, calculations, payments, compliance, and record retention
- Support 401(k) payroll activities, including contribution transmittals, loan changes, participant updates, and coordination with external providers
- Provide payroll system support to employees and managers, including assistance with timekeeping, time-off entries, and resolution of payroll-related inquiries
- Prepare and submit required payroll-related filings and reports, including multi-work state reports and Bureau of Labor Statistics (BLS) submissions
- Maintain payroll documentation through accurate scanning, electronic filing, secure storage, and proper record retention practices
- Serve as backup to the Payroll Tax & Compliance Specialist by assisting with tax account setup, agency communications, reconciliations, filings, and W-2 audits
- Support workers' compensation payroll data setup, quarterly reporting, premium payments, and annual audit preparation
- Continual payroll education and webinars
- Champion IOA Values: Demonstrate integrity and leadership.
Requirements
- Demonstrated knowledge of federal, state, and local pay laws and tax management required
- Recent payroll experience supporting a multi-state employer required
- Proficiency with web-based payroll systems and payroll report creation and formatting, with intermediate to advanced Excel skills
- Proven ability to manage multiple priorities with strong time management and organizational skills while handling highly confidential information, maintaining accuracy, and meeting tight deadlines
- Strong verbal and written communication skills with the ability to effectively partner with employees, managers, and executives
- Commitment to ongoing payroll education and continuous professional development
- College degree in business, accounting, or a related field preferred but not required
- Three years of payroll experience related to the essential functions required
- FPC designation strongly preferred
- Experience with Workday or similar human capital management systems preferred; system-specific experience not required, training will be provided.
Benefits
- Competitive salaries and bonus potential
- Company-paid health insurance
- Paid holidays, vacations, and sick time
- 401K with employer match
- Professional growth and career progression opportunities
- Respectful culture and work/family life balance
- Community service commitment
- Supportive teammates and a rewarding work environment
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