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About the role
- Executive Assistant supporting Managing Director while coordinating events for UKREiiF. Assisting in high-level administrative tasks within a fast-growing business.
Responsibilities
- Comprehensive diary management and scheduling
- Inbox management and prioritisation of correspondence
- Organising internal and external meetings
- Preparing agendas, documents, and briefing notes
- Coordinating Board and senior leadership meetings
- Minute taking and distribution of actions
- Booking travel and accommodation
- Managing expenses and reconciliations
- Acting as a key point of contact for senior stakeholders
- Handling sensitive and confidential information with discretion
- Supporting the Managing Director with day-to-day administrative requirements
- Speaker coordination across all UKREiiF events
- Delegate coordination and communication
- Sending and managing calendar invitations
- Booking travel, venues, and hotel accommodation for speakers and attendees
- Managing expenses related to speakers and event attendees
- Coordinating event logistics including:
- Name badges
- Printed materials
- Menus and signage
- Liaising with venues and suppliers
- Maintaining accurate event records and attendee information
- Supporting the events team during peak delivery periods
Requirements
- Exceptional attention to detail and accuracy
- Strong written and verbal communication skills
- Excellent English grammar and professional communication style
- Strong organisational and time-management skills
- Ability to manage multiple priorities simultaneously
- Calm and effective under pressure
- Confident communicating with senior and high-profile stakeholders
- Strong IT skills (Microsoft Office / Outlook / Teams)
- Experience or demonstrable examples of providing executive-level administrative support (Desirable)
- Exposure to events, hospitality, conferencing or coordination roles (Desirable)
- Experience working in a fast-paced or high-growth business environment (Desirable)
Benefits
- Generous Annual Leave – 25 days, rising to 30
- Group Personal Pension Plan
- Annual Retirement Planning Advice
- Mortgage Advice
- Life Assurance
- Interest-Free Season Ticket Loan
- Private Medical Insurance
- Employee Assistance Programme (EAP)
- Employee Retail and Gym Discounts
- Hybrid / Remote Working
- Cycle to Work Scheme
- Holiday Buying Scheme
- Health Cash Plan
- Employee Referral Scheme
- Enhanced Family-Friendly Leave
- Wellbeing Tools & Resources
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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