Administrative Assistant supporting multiple executives in a fast - paced environment at Capital One. Managing schedules, travel arrangements, and key team activities with essential organizational skills.
About the role
- Administrative Associate supporting the Learning & Community Engagement team at Inatai Foundation. Managing administrative tasks, events, and project management in a dynamic environment.
Responsibilities
- Support the Vice President of LCE with executive-level administrative tasks
- Manage the Vice President of LCE’s calendar, juggling competing priorities as necessary
- Schedule virtual and in-person internal and external meetings
- Manage internal and external communication and correspondence
- Design and produce presentations and materials in PowerPoint and other formats
- Lead the design, organization, and maintenance of team files and knowledge systems
- Manage internal and external VP correspondence
- Develop and maintain a calendar of internal organizational and LCE team projects
- Represent the organization in a professional manner
- Compose, edit, design, and format documents and other communications from the VP
- Make all travel arrangements and manage administrative processes and expenses
- Prepare monthly credit card reconciliation and expense reimbursement tracking
- Manage complex scheduling across the LCE team and with fellow departments
- Support the VP of LCE in event planning for internal events and meetings
- Serve as the lead event planner for LCE Team retreats and team dinners
- Help plan events, trainings, projects related to Inatai's 50-Year Vision
- Support data entry, contact management, and archival of LCE team files
Requirements
- Minimum required: 2 years of project management/event planning, 2 years of executive administrative support
- Strong project management and administrative skills
- Executive administrative management
- Experience with event coordination and logistics planning
- Demonstrated ability to manage complex schedules and timelines
- Strong attention to detail
- Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, SharePoint, and Teams), Adobe (Acrobat DC) and additional project management technologies (Monday.com)
- Exceptional verbal and written communication skills combined with the ability to listen deeply and authentically
- Experience with project management tools
Benefits
- Fully paid medical/dental/vision coverage for employees and dependent children
- Partial coverage for partners and spouses
- 12% retirement contribution
- 29 days of flexible paid time off
- Eight paid holidays
- Year-end office closure from December 25 to January 1
- Paid family and medical leave (12 to 18 weeks)
- Transit pass (where available)
- Support for ongoing professional development
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