Chief of Staff in an AI lab leading strategic execution and fundraising initiatives. Collaborating directly with the CEO and CTO to shape the company’s trajectory.
About the role
- Administrative Chief of Staff supporting the CHRO at Hanger, Inc. Ensuring seamless execution of critical HR functions and fostering collaboration across executive leadership.
Responsibilities
- Own the CHRO’s complex calendar, inbox triage, travel, itineraries, briefing packets, and day-of execution.
- Prepare meeting materials, talking points, and pre-reads; ensure the CHRO is fully briefed on priorities and risks.
- Manage confidential information with absolute discretion; serve as gatekeeper and proxy as appropriate.
- Draft, edit, and format executive communications (emails, memos, decks).
- Plan and run HRLT meetings, offsites, and Town Halls: agenda design, pre-reads, facilitation support, notes, decisions, and action tracking.
- Track OKRs/initiatives and ensure owners deliver updates; escalate risks/propose solutions.
- Maintain the HR calendar of business rhythms (QBRs, talent reviews, workforce planning, budget checkpoints).
- Maintain governance structures, decision logs, documentation, and systematic follow-up.
- Draft executive communications, presentations, talking points, and strategic messages for the CHRO.
- Build trusted, productive relationships across the enterprise to ensure alignment and support change initiatives.
- Cultivate and leverage a network of industry, policy, and strategic partners.
- Identify opportunities to streamline workflows, enhance processes, and implement tools that increase HR organizational effectiveness.
- Oversee budget tracking and financial stewardship for HR priorities.
- Coordinate with Finance, Legal, IT, Comms, and People Ops to ensure seamless execution of HR priorities.
- Ensure completion and follow-through on commitments tied to HR operations and CHRO priorities.
Requirements
- Bachelor’s degree in Business Administration, Healthcare Administration, or a related field, with a minimum of 5 years of experience as an Executive Assistant supporting C-Suite executives, including at least 2 years directly supporting a Chief Human Resources Officer (CHRO);
- OR Associate degree or professional certifications in a relevant field, with 8–10 years of experience in an Executive Assistant role supporting C-Suite executives, including at least 5 years directly supporting a CEO or equivalent.
- Preferred Experience supporting a CHRO/HR function.
- Exposure to HR rhythms (talent reviews, workforce planning, engagement surveys).
- Mastery of calendar/inbox management, executive travel, and meeting orchestration.
- Demonstrated experience running executive meeting cadences (agenda design, pre-reads, action tracking).
- Exceptional written and verbal communication; immaculate attention to detail and formatting.
- High discretion and judgment handling confidential and sensitive topics.
- Proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint), SharePoint, and task tools (e.g., Planner/Asana/Smartsheet)
Benefits
- 8 Paid National Holidays & 4 additional Floating Holidays
- PTO that includes Vacation and Sick time
- Medical, Dental, and Vision Benefits
- 401k Savings and Retirement Plan
- Paid Parental Bonding Leave for New Parents
- Generous Employee Referral Bonus Program
- Volunteering for Local and National events such as Hanger’s BAKA Bootcamp and EmpowerFest
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