Executive Assistant supporting leadership of global healthcare company in Berlin. Managing executive support tasks and maintaining office environment in a hybrid setup.
About the role
- Executive Assistant providing high-level administrative support to a Senior Partner at Gordon Rees Scully Mansukhani law firm. Managing schedules and facilitating billing processes in a fast-paced environment.
Responsibilities
- Manage and maintain partner calendars, scheduling meetings, calls, deadlines, and travel.
- Prepare, review, and submit billing time entries with accuracy and timeliness.
- Follow up on outstanding billing and coordinate with billing and accounting teams.
- Assist with client invoicing, billing corrections, and fee adjustments as needed.
- Draft, proofread, and format legal correspondence, reports, and internal documents.
- Monitor and track deadlines, filings, and deliverables.
- Serve as a liaison between partners, attorneys, staff, and external contacts.
- Handle confidential and sensitive information with discretion.
- Support administrative projects and ad-hoc partner requests as assigned.
Requirements
- Prior experience as an Executive Assistant in a law firm or professional services environment, a plus.
- Knowledge of iTimekeep and time entry procedures.
- Exceptional organizational, communication, and multitasking skills.
- High attention to detail and ability to meet strict deadlines.
- Proficiency with Microsoft Office and legal document management systems.
- Professional demeanor and commitment to confidentiality.
Benefits
- Medical
- Dental
- Vision
- 401K
- PTO
- Disability
- Parental Leave
- Life Insurance
Job title
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