Executive Assistant supporting leadership of global healthcare company in Berlin. Managing executive support tasks and maintaining office environment in a hybrid setup.
About the role
- Executive Assistant managing CEO's schedule and executing strategic projects at AI startup. Owning communications, operations, and calendar management while working closely with the executive.
Responsibilities
- You'll own the CEO's calendar, communications, and operational rhythm while taking on strategic projects that directly impact the business—from hiring coordination to company operations to customer meeting prep.
- Manage complex, high-stakes scheduling across investors, board members, customers, and the leadership team.
- Coordinate leadership offsites, all-hands, team events, and onboarding logistics for new hires.
- Partner with the People team to schedule interviews, manage candidate experience, and keep recruiting moving at startup speed.
- Draft emails, memos, and updates on behalf of the CEO—to customers, partners, and the team.
- Research, analyze, and execute on ad hoc priorities.
Requirements
- ~5 years as an EA or operations lead supporting a C-level executive at a tech startup or high-growth company
- You've supported founders or CEOs through board management and rapid scaling—not just calendar management
- Comfortable with tools like Notion, Slack, Linear, Google Workspace, and modern collaboration platforms
- Experience coordinating across distributed teams and time zones
- You already use AI tools daily—Claude, ChatGPT, Notion AI, Zapier, etc.—to draft communications, summarize meetings, and automate repetitive workflows
- You're curious about new tools and look for ways to make yourself and the team more productive
- You don't wait for instructions—you see what needs to happen and do it
- Strong written and verbal communication—you'll draft executive emails, meeting briefs, and internal memos
- Detail-oriented: you sweat the small stuff because you know it matters
- You'll have access to highly sensitive information—financials, strategy, and personnel decisions
Benefits
- Front-row seat to how an AI startup scales from early stage to market leadership
- Direct daily partnership with a serial entrepreneur CEO (ex-Microsoft Corporate VP, two successful exits)
- Visibility into every part of the business—product, engineering, sales, hiring
- High ownership and autonomy—we trust people to run with things
- Competitive salary and early-stage equity
- Based in Bay Area with regular collaboration with Seattle/Redmond team
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
Fraud Operations Executive at Dun & Bradstreet investigating high - risk and fraud incidents. Utilizing business analysis tools and collaborating to protect data integrity.
Executive Assistant providing administrative support to executive leaders at Williams. Organizing executive meetings, handling confidential information, and coordinating schedules with efficiency.
Executive Assistant supporting two Vice Presidents at BrokerLink. Managing calendars, travel arrangements, and providing administrative support in Ontario.
Executive Assistant supporting two vice presidents at BrokerLink, managing calendars and communications. Involves administrative support and coordination for team activities and special projects.
Executive Assistant at BODYROK focusing on business operations and administrative tasks. Supporting a senior leader with organizational efficiency in a fast - paced environment.
Executive Assistant at BODYROK focused on business operations and administrative support. Managing schedules, correspondence, and operational workflows in a fast - paced environment.
Executive Assistant supporting the Vice Presidents of Taste Innovation and R&D Strategy at IFF. Managing schedules, travel, and enhancing executive effectiveness for global innovation initiatives.
Formation en alternance pour le métier de Secrétaire Médical(e) dans une école spécialisée à Mulhouse. Activités variées dans le secteur de la santé avec accompagnement pédagogique.
Secrétaire Médical(e) en Alternance au CFA ASCOR Espace Concours à Lille, impliqué dans la gestion des patients et des dossiers médicaux.