Warranty & Billing Administrator overseeing warranty claims and aviation billing processes at Jetvia. Ensuring accurate documentation and timely reimbursements for aircraft maintenance activities.
About the role
- Billing Administrator supporting day-to-day billing and vendor payment operations. Maintaining accurate records and ensuring timely payments for Ford Motor Company.
Responsibilities
- Maintain and update vendor records (including banking and remittance details) to support accurate payments and compliance.
- Support vendor onboarding and ongoing vendor maintenance, coordinating required documentation and internal approvals.
- Perform verification of vendor banking information when needed, including verbal confirmation via phone and documentation of validation steps.
- Facilitate the receipt, review, and processing of routine vendor invoices, including coding, data entry, validation, and tracking in relevant systems.
- Support electronic billing (e-billing) processes, including invoice preparation, reporting, vendor follow-up, and payment status tracking.
- Assist with payment-related activities for professional service providers and other third-party vendors, including support for settlement-related payments where applicable.
- Produce recurring monthly billing reports and operational summaries to support forecasting, accruals, and leadership visibility.
- Identify invoice issues (missing documentation, mismatches, policy exceptions) and coordinate resolution with vendors and internal teams.
- Contribute to continuous improvement of billing workflows, documentation, and internal controls.
Requirements
- Experience in billing, accounts payable, vendor administration, or shared services operations.
- Comfort working in billing/e-billing and finance systems with strong attention to detail and accuracy.
- Strong communication skills for coordinating with vendors and internal stakeholders.
- Ability to manage recurring deadlines and maintain organized records.
- Bachelors Degree or equivalent
- Familiarity with e-billing tools and invoice compliance rules (industry-specific experience a plus).
- Basic reporting and data analysis skills (Excel or similar tools).
- Experience supporting multi-step approval workflows and audit-ready documentation.
Benefits
- Immediate medical, dental, vision and prescription drug coverage
- Flexible family care days, paid parental leave, new parent ramp-up programs, subsidized back-up child care and more
- Family building benefits including adoption and surrogacy expense reimbursement, fertility treatments, and more
- Vehicle discount program for employees and family members and management leases
- Tuition assistance
- Established and active employee resource groups
- Paid time off for individual and team community service
- A generous schedule of paid holidays, including the week between Christmas and New Year’s Day
- Paid time off and the option to purchase additional vacation time.
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